HR008-Expense Reimbursement Allowances_费用报销及津贴政策

Preparedby:CecilyXi撰写人HumanResourcePolicy人力资源政策Authorizedby:ThomasSattes授权人Subject:ExpenseReimbursement&Allowances标题：费用报销及津贴政策RevisionDate:2009-01-01更新日期SectionNo:HCN-IDM-HR008-8.0文档号:HCN-IDM-HR008-8.0Page1of8第1页，共8页ReplacesIssueDated:2009-01-01改版发行日期:2009年1月1日Documentprintedon2009-01-12Uncontrolledwhenprinted1POLICY政策Thispolicyistoregulateexpensereimbursementformobilephone,transportation,businesstravel,OTdinner/lunch,entertainmentandallowancesfordirectsalesandsupportingstaff.此政策旨在规范销售人员、后勤维护技术人员的相关手机费、交通费、商务差旅、加班晚餐/午餐、业务招待费以及其他津贴报销。2PURPOSE目的TobuildTotalQualityManagementintoExpenseReimbursementandAllowances.使费用与津贴的报销制度得以有效地控制和管理。3SCOPE适用范围ThisprocedureappliesexclusivelytoallemployeesthatareworkingwithinHagemeyerCommerce&Trade(Shanghai)Co.,Ltd.organizationcollectivelyreferredtoasBUIndustrialDistributionincludingemployeesthatmightbelegallyemployedbyElektroskandiaLogistics(Shanghai)Co.,Ltd.and/orElektroskandia(Shanghai)Co.,Ltd.此政策适用于海格曼商贸(上海)有限公司内部全部员工，也包括从属于工业分销部门，却由斯堪的亚电子物流(上海)有限公司或斯堪的亚电子(上海)有限公司雇用的员工。4REFERENCES参考文件TravelApplication(HCN-IDT-GN015)商务差旅申请(HCN-IDT-GN015)TravelReport(HCN-IDT-FS002)商务差旅报告(HCN-IDT-FS002)TravelClaimForm(HCN-IDT-FI002)差旅费报销申请(HCN-IDT-FI002)StaffReimbursementForm员工报销表(HCN-IDT-FI001)TeamReimbursementSummaryForm(HCN-IDM-HR026)5RESPONSIBILITIES工作职责ResponsibilityforreviewandupdateofthisprocedureonanannualbasislieswiththeGeneralManager.总经理负责该政策的年度检查和更新。Preparedby:CecilyXi撰写人HumanResourcePolicy人力资源政策Authorizedby:ThomasSattes授权人Subject:ExpenseReimbursement&Allowances标题：费用报销及津贴政策RevisionDate:2009-01-01更新日期SectionNo:HCN-IDM-HR008-8.0文档号:HCN-IDM-HR008-8.0Page2of8第2页，共8页ReplacesIssueDated:2009-01-01改版发行日期:2009年1月1日Documentprintedon2009-01-12Uncontrolledwhenprinted6BUSINESSTRAVEL商务差旅6.1DAILYALLOWANCE日常津贴Staffthatisconductingbusinesstravelsout-of-townmayreimbursethefollowingexpensesasalumpsum*.Thislump-sumissubjecttothefollowingconditionsbasedontraveltimeanddestination.员工因公需赴外埠出差可以报销以下费用*。费用的上限由下述出差时间及地点决定。TravelDuration出差时间DomesticLump-Sum*国内出差限额*(RMB人民币)OverseasLump-Sum国外出差限额(USD美元)=10hoursRMB25USD4510hoursRMB50USD45(“*”Doesnotapplyforfieldsalesstaff;“*”号表示一线销售人员不在此列)TheTravelApplicationhastobefilledandauthorizedbyDivision/DepartmentManagerbeforecommencingabusinesstripandattachedtotheTravelReimbursementafterthebusinesstrip.Travellingbetweenworkinglocationsisnotconsideredastravel.出差申请表需在出行前递交并得到分部/部门经理的批准，差旅结束后报销单与其他报销凭证需作为附件一并上交。在本工作地域范围内的差旅不视为商旅出差，不享受商旅津贴。6.2HOTELEXPENDITURE酒店费用Followingrulesapplyforbusinessrelatedaccommodationfordomesticandinternationaltravel:zManagement:Upto4-starhotelarrangementmaybemadebytheCompany;zStaff:Upto3-starhotelarrangementmaybemadebytheCompany;zNon-staffemployees:AccommodationarrangementwillbemadebytheCompany;zTheCompanymayrequiretwoemployeesfromthesamegendertravellingtogethertoshareadoubleroom;zTravelexpensesincludehotelroomrate,breakfast,telephone/internetfee,andreasonablelaundryfeeiftravelisexceeding3days.国内或国外出差的酒店等级应遵守以下规则：z管理人员：由公司安排4星级以下(包括4星级)的酒店住宿；z员工：由公司安排3星级以下(包括3星级)的酒店住宿；z非正式员工：公司会安排酒店住宿；z公司会要求两名同行同性别的员工合住一间双人间；z差旅费用包括酒店房费、早餐、电话/网络费用，超过3天的差旅可包括合理的洗衣费用。Preparedby:CecilyXi撰写人HumanResourcePolicy人力资源政策Authorizedby:ThomasSattes授权人Subject:ExpenseReimbursement&Allowances标题：费用报销及津贴政策RevisionDate:2009-01-01更新日期SectionNo:HCN-IDM-HR008-8.0文档号:HCN-IDM-HR008-8.0Page3of8第3页，共8页ReplacesIssueDated:2009-01-01改版发行日期:2009年1月1日Documentprintedon2009-01-12Uncontrolledwhenprinted6.3SELFBURDENEXPENSES自付费用Thefollowingexpensesarisingduringtheperiodofbusinesstravel,shouldbeatemployeesburden:-PrivateMini-barexpenditures-Privatelunchanddinner-Tipsandotherexpenses-Pay-as-you-seetelevision-OtherpersonalexpensesThereimbursementoftheexpensesnotmentionedaboveshouldbeatthediscretionofthelinemanageroftheemployee.以下在差旅期间发生的费用支出，需由出差员工自行承担：-私人酒吧费用-私人午餐/晚餐费用-小费及其他费用-付费电视费用-其他个人消费的费用在上述列表中未被提及的其他费用均需由出差人员的直属经理判断是否可予以报销。6.4IN-TOWNBUSINESSLUNCHFEE市内工作午餐津贴TheCompanyoffersfreelunchforemployees.Forthoseemployeeswhocannottakethefreelunchduetohandlingbusinessaffairs,theCompanywillreimburseuptoTEN(10)RMBlunchexpenditurebasedontheinvoicepresentedbytheemployee.Thisdoesnotapplyforfieldsalesstaff.公司为员工提供免费午餐，因商务事由不能享受免费午餐的员工凭发票可获得公司提供的不超过每顿10元人民币的午餐津贴，外部销售人员不享受该项津贴。Employeeswho’sworkinglocationisinabranchorofficemayenjoyalumpsumofRMB200permonthshouldthebranchorofficenotprovidefreelunchin-houseorarrangedcanteen.如果员工所在的分公司不提供公司内部或指定食堂的免费午餐，将享受人民币200元/月的午餐津贴。Fieldsalesstaffincludingbutnotlimitedtosalesengineer,salessupervisor,salesmanagerandon-siteemployeesmayenjoyaRMB200/monthlunchallowanceatdiscretionofthelinemanager.外部销售人员，包括但不限于销售工程师、销售主管、销售经理以及外派员工，在直属经理的允许下可享受人民币200元/月的午餐津贴。Preparedby:CecilyXi撰写人HumanResourcePolicy人力资源政策Authorizedby:ThomasSattes授权人Subject:ExpenseReimbursement&Allowances标题：费用报销及津贴政策RevisionDate:2009-01-01更新日期SectionNo:HCN-IDM-HR008-8.0文档号:HCN-IDM-HR008-8.0Page4of8第4页，共8页ReplacesIssueDated:2009-01-01改版发行日期:2009年1月1日Documentprintedon2009-01-12Uncontrolledwhenprinted7MOBILEPHONEALLOWANCE手机费报销津贴Staffthatusestheirprivatemobilephoneforbusinesscallsmayenjoyamobilephoneallowanceaccordingt