Meeting-Agenda-and-Minutes

MeetingAgendaandMinutesMeetingAgendaActivity:Fillinthegapswiththewordsfromtheboxtoobtainthedefinitionofabusinessmeetingagenda.eventsattendtitlebusinessplanincludesAbusinessmeetingagendaisawritten____forabusinessmeeting.It______elementssuchasthetime,place,and_____ofthemeeting,peoplewho______themeeting,andtheorderofthe______tooccurinthemeeting.planincludeseventsattendbusinessCreatinganeffectiveagendaisoneofthemostimportantelementsforaproductivemeeting.Herearesomereasonswhythemeetingagendaissoimportant.TheAgendacommunicatesimportantinformationsuchas:1.topicsfordiscussion2.presenterordiscussionleaderforeachtopic3.timeallotmentforeachtopic4.providesanoutlineforthemeeting(howlongtospendonwhichtopics)5.canbeusedasachecklisttoensurethatallinformationiscovered6.letsparticipantsknowwhatwillbediscussedifit'sdistributedbeforethemeeting.Thisgivesthemanopportunitytocometothemeetingpreparedfortheupcomingdiscussionsordecisions.7.providesafocusforthemeeting(theobjectiveofthemeetingmustbeclearlystatedintheagenda).Thestructureofameetingagenda1.Reference2.Nameofthesponsor3.Timeofthemeeting4.Titleofthemeeting5.Placeofthemeeting6.Peoplewhowillattendthemeeting7.Eventsintimesequence:Event1.Event2.EventN.Situation:AsecretarypreparesameetingagendaforthemembersoftheBoardofDirectorsofFarEastTextilesEnterpriseLtd.Inthemeeting,areport,apricelist,recentcompanyprogresswillbediscussed.Sample1Ref:BD/11.2/032345AgendaforthemeetingoftheBoardofDirectorstobeheldintheBoardroom202at2:30p.m.onThursday,2ndNovember,2003.Themeetingwillconsiderthefollowingissues:6a)Mattersarisingfromthereport.b)ThequotationreceivedfromIshibodaMachineToolsLtd.forthesupplyoftextileweavingequipment.c)Toreviewtheprogressofthecompany’srecentsalesprogramforitssyntheticsilk.d)Dateandplaceofthenextmeeting.Structureanalysis:1.Referenceoftheagenda2,3,4,5Title,people,place,timeofthemeetingetc.6.Issuestobediscussedinthemeeting.Activity:Writeameetingagendawiththefollowingdetails.会议：经理会议时间：2004年5月10日星期一上午9点地点：第一会议室议程：评估2004年春季销售进展讨论下列人员谋求助理会计职位的申请：Mr.T.A.Grison，31岁，现任贸易促进委员会助理会计Mr.B.Ball27岁，现任N&B有限公司财务经理助理MissJ.Simpson，26岁，现任本公司的会计助理下次会议的时间和地点Ref:MM/5.10/04|Ref:MM/5-10-04AgendaforthemanagerialmeetingtobeheldintheNo.1MeetingRoomat9:00amonMonday,10thMay,2004.Themeetingwillconsiderthefollowingissues:1.ToreviewthesalesprogressofSpring2004.2.ToconsiderapplicationsreceivedforthepostofAssistantAccountantasfollows:Mr.T.A.Grison,aged31,presentlyAssistantAccountantattheTradePromotionCouncilMr.B.Ball,aged27,currentlyAssistanttotheAccountingManager,N&BCompanyLtd.MissJ.Simpson,aged26,presentlyAccountingAssistantwiththecompany.3.Dateandplaceofthenextmeeting.MinutesDefinitionMinuteisasummarizedorcondensedrecordofwhathastakenplaceinameeting.Itisawrittenrecordtobekeptforfuturereference.Itmayrecordreviewofthepastactivities,newdecisionsandpolices,andprovidethedecision-makingprocess.Thestructureofameetingminute1.Thenameoftheorganization2.Theplace,dateandtimeofthemeeting3.Thenameofthepersonpresiding4.Arecordofattendance(forsmallmeetings,alistofthosepresentorabsent;forlargemeetings,thenumberofmembersinattendance)5.Areferencetotheminutesofthepreviousmeeting(astatementthattheywerereadandeitheracceptedorrevised,orthatthereadingwasdispensedwith)6.Anaccountofallreports,motions(提议),orresolutionsmade(includingallnecessarydetailsandtheresultsofvotestaken)7.Thedate,time,andplaceofthenextmeeting8.Timeofadjournment(thetimewhenthemeetingfinished)9.Signature(thenameoftherecorder)SituationTheSecretaryofXinhuaElectronicCo.Ltd.SophieLiuwritestheminutesoftheManager’smeetingheldonJanuary11,2004.Atthemeeting,thePersonnelManagerSueinformedthestaffchange,theSalesManagerAlanmadeareportonthelatestmarketdevelopment,themanageroftheTechnicalDept.Davidsuggestedinterflowoftechnologyandexperiencebetweenthebranchoffices,andthemanageroftheFinancialDept.Edwardproposedthecutting-downonlunchallowancewhichwouldcontinuetobediscussedlater.SampleMinutesoftheManager’sMeetingXinhuaElectronicCO.LTD.January11,2004Presiding:Mr.RobinHillPresent:MissSueChenMissSophieLiuMr.AlanSmithMr.DavidYangMr.EdwardLeeThechairmancalledthemeetingtoorderat3:00p.m.Asthefirstitemontheagenda,heaskedforapprovaloftheminutesofthemeetingheldon14,December2003,whichwereagreedandsigned.ThechairmanfirstaskedMissSueChen,thePersonnelManager,toinformthestaffchanges.MissSueChensaidthattheTreasurerhadretiredattheendofDecemberandMr.EdwardLeehadbeenappointedtoreplacehim.TheSalesManagerMr.AlanSmithmadeabriefreportonthelatestmarketdevelopment.HesaidthattheCompanywasfacingfiercecompetitionfromaSouthKoreanelectronicmanufacturer.HeoutlinedhowactioncanbetakentocounterKolung’smarketingstrategies.TheManageroftheTechnicalDepartmentMr.DavidYangsuggestedtechnicalexpertsgoaroundbranchofficestostimulatetheinterflowoftechniqueandexperience.Mr.EdwardLee,thenewlyappointedTreasurer,presentedhisideaonthecutting-downonlunchallowancewhichwasopposedbyMissSueChenandMr.DavidYang.Thechairmandecidedtodiscusstheproblemlater.ThenextmeetingwillbeheldonFebruary11,200