Chapter-II--Effective-Presentation

EffectivePresentationIWhatapresentationis?IIIIIIVWritingapresentationscriptUsingvisualaidsforapresentationDo’s&Don’tsfordeliveringapresentationWhatapresentationis?Whatapresentationis?Apresentationisaspecialformofacademicc____________.Howimportantapresentationis?It’sregardedasthebackboneofinterdisciplinarycommunicationsinallareasofstudy.Howimportantaneffectivepresentationis?►themarkofatrueprofessional►anavenueofadvancementandreputation►improvethepresenter’sstandingwithinhis/herprofessionalcommunity►bringcredittotheinstitutionhe/sheworksforommunicationWhatapresentationis?Whatapresentationiscomposedof?presentationthingstotellthingstoshowWhatyourfindingsare?Whytheyareimportant?PhotographsChartsDiagrams…ReinforcewhatyouaretellingWritingapresentationscriptWhatshouldbepaidattentiontoinwritingapresentationscript?♦Analyzeyouraudiencebeforestartingpreparationforyourscript—Howmuchdotheyknowaboutthesubjectyouarepresenting?—Howcanyougeneratetheirinterestinyoursubject?—Inwhatwaywilltheyfindyourinformationhelpful?♦Limittheamountofmaterialscoveredinyourpresentation—Why?—Whatshouldbenecessarilyincluded?♦Makesureyourpresentationiswellorganizedandlogicallystructured—Why?—Howshouldapresentationbeorganized?(Whatisthecommonstructureofapresentation?)WritingapresentationscriptCommonstructureofapresentationtelltheaudiencewhatyouaregoingtotellthemthentellthemtellthemwhatyouhavetoldthemUESTCbodyintroductionconclusionWritingapresentationscriptWhatshouldbepaidattentiontoinwritingapresentationscript?♦Analyzeyouraudiencebeforestartingpreparationforyourscript—Howmuchdotheyknowaboutthesubjectyouarepresenting?—Howcanyougeneratetheirinterestinyoursubject?—Inwhatwaywilltheyfindyourinformationhelpful?♦Limittheamountofmaterialscoveredinyourpresentation—Why?—Whatshouldbenecessarilyincluded?♦Makesureyourpresentationiswellorganizedandlogicallystructured♦Makeproperuseoftransitionaldevices—Whattransitionaldevicesare?—Whatroletransitionaldevicesplayinapresentation?Preparingvisualaidsfororalpresentation1.Whatvisualaidsare?Visualaidsarevehiclesforenhancingorfacilitatingtheunderstandingofourspokenwordstomaximizetheimpactofyourpresentation.Examplesofvisualaids:objects,models,photographs,drawings,ppt,etc.2.Whatarethetipsforusingvisualaideffectively?♦Remembertheonlyobjectiveinusingvisualaids:—toachievethemostillustrative,effectivepresentation♦Askthreequestionsbeforeusingeachvisualpiece:►Willitaddtomypresentation?►Doesitrelatetomaterialcoveredinmypresentation?►Isthegraphicqualityacceptable?♦DonotloadtoomuchvisualmaterialintoapresentationPreparingvisualaidsfororalpresentation2.Whatarethetipsforusingvisualaideffectively?♦Usecolorseffectively—Why?(Functionaluseofcolorinvisualaidscangreatlyhelpimproveretentionofinformation.)—How?☼Choiceofbackgroundcolor(black?white?red?)Rule:keepthebackgroundsimpleandavoidusingbright,vibrantcolorssuchasred,gold,brightpurpleasbackgroundcolor.☼NumbersofcolorsRule:limitthenumberofcolorstothreeorfewerperslide;useathirdcoloronlytohighlightakeyitem.Preparingvisualaidsfororalpresentation3.CheckandrehearsalCheckyourvisualstoensuretheyarefreeofanygrammatical,typographicorspellingerrors.Whatshouldbepracticedinyourrehearsal?Gothrougheverypartofyourpresentationandmakesureyouknowexactlywhenyouwanteachslidetoappearanddisappear,andwhatyouwillsaywhileeachisonscreen.(P.S.markyourspeakingnoteswithcuesthatwillremindyouwhentodisplayeachslideandwhentoremoveit.)Do’sanddon’tsfordeliveringaneffectivepresentation1.Whattodobeforedelivery♦Checkoutthepresentationroomto—getfamiliarwiththeareawhereyouwillbespeaking—knowhowtooperatetheequipmentthatyouwillbeusing—findoutwhattypeofmicrophoneyouareprovidedandtestthesoundsystemforitseffectDo’sanddon’tsfordeliveringaneffectivepresentation2.Whattodowhenit’stimetostart♦Walkconfidently,composedlytothelectern.♦Arrangeyournotesandgiveyourselftimetogetset.♦Lookoutattheaudienceandestablisheyecontactwiththem.♦Maintaineyecontactthroughoutyourpresentationandtrytohaveeyesontheaudience90%ofthetimeyouarespeaking,particularlyattheopening,theclosingandattheendofeachemphasizedpoint.Do’sanddon’tsfordeliveringaneffectivepresentation3.Whattododuringthepresentation♦Dosmilenowandagainbecausesmilesendsapowerfulnonverbalsignalthatyouarecomfortable,self-assuredandincontrol.♦Speakloudly,clearly,confidentlyandpositively.—Varythepaceofyourwords.—Makeproperuseofpauses.Do’sanddon’tsfordeliveringaneffectivepresentation4.Whatarethingsyouaresupposedtodo?♦Don’trushintoyourspeechonceyoustepontothelectern.♦Don’tlookalwaysinonedirection.♦Don’tuseyourpowerpointasyourscriptandreadfromthem.♦Don’tspeaktowardsthescreen.♦Don’ttrailoffinconclusivelywithoutprovidingaclearconclusion.♦Don’trunovertime.not