国际会议交流英语ppt博士会议Unit-2

Unit2KeepingupPre-/Post-conferenceCorrespondenceTopicalHighlightsPre-conferenceCorrespondence:whomtocorrespondwith,whattocorrespondabout,andhowtocorrespondIssuesforCorrespondence:lettersforinquiry,lettersforinvitation,lettersforacceptanceofinvitation,lettersfordeclinationofinvitation,etc,FinancialApplication:possiblesourcesforfinancialsupport,tacticsofwritinglettersapplyingforfinancialaidCoverLetters:pre-printintention,revisionrequirement,presentationmode,delayedsubmission,photodelivery,etc.Post-conferenceCorrespondence:letterofthanks,etc.ThemePresentation1.Pre-conferenceCorrespondence1)WhomtoCorrespondwithBeforeaconference,whomtocorrespondwithisdependentuponthepurposeandcontentofcorrespondence.2)WhattoCorrespondabout,Pre-/post-conferencecorrespondencemayvarygreatlyintermsoftheircontents.Theusualcontentsofthecorrespondenceare,however,notbeyondthescopeofmakinginquiries,explainingreasons,specifyingrequests,seekingpossibilities,andthelike.3)HowtoCorrespondTherearemanywaysforpre-/post-conferencecorrespondence.Amongvariouskindsofcorrespondencechannelsavailable,fromtelephonecallstoE-mails,letterwritingstillremainsessentialandeffective.2.IssuesforCorrespondenceThegeneralprinciplesforconferenceletterwritingcanbesummedupasthe5Cs:clearness,conciseness,correctness,courtesy,andcustomariness.1)LettersforInquiryTogetinformationaboutaconference,ortoknowwhatoneparticularlywantstoknow,thepotentialparticipantmaywritealetterforinquiry.Lettersforinquiryusuallycontainthefollowingelements:theformalnameoftheconference(ortheinformationsource);thespecificinquiresorrequests;andtheclosingoftheletter.2-IAletterofinquiryforthedeadlineofsubmissionDearProfessorSmith,IamtheDeputyDirectoroftheZhong-yuanInstituteofAcousticsinZhengzhou,China.Sincewehavebeenundertakingresearchesonunderwaterimagingandultrasonicnon-destructivetesting'formanyyears,weareverymuchinterestedinattendingtheTwelfthInternationalSymposiumonAcousticalImaging,2whichistobeheldinLondon,dated5—11thJuly,thisyear.Weshouldbeverymuchobligedifyoucouldkindlygiveusinformationonthedeadlineforthesubmissionofabstracts,papers,andotherwrittenmaterials.Iamlookingforwardtohearingfromyousoon.Sincerelyyours,(signature)printedname'ex.2-2Aletterof,inquiryformeetinginformationdetailsDearMr.Jannotta,IhavelearnedfromProgressinPhysics,No.12,1997thattheInternationalConferenceonThermodynamicswillbeheldinSydney,Australia,fromDecember4to12,1999.1wouldappreciatereceivingthecallforpapers,circularsandotherdetailsoftheconference.Ithankyouinanticipationofanearlyreply.Yourssincerely,(signature)printedname2)LettersforInvitationAletterinvitingsomeonetoattendaconferenceshouldbewrittenwithwarmthandcourtesy.Theinviter'spurpose,thestatusoftheinvitee,thespecificarrangementoftheconference,etc.shouldbeclearlystatedintheletter.DearProfessorWang,OnbehalfoftheOhioStateUniversityandtheIEEEComputerSociety,Iamverypleasedtoinviteyoutoattendandchairasessionoftheforthcoming'98InternationalConferenceonParallelDataProcessingtobeheldinBellaire,Michigan,fromAugust25toAugust28,1998.Youareaninternationallyacclaimedscholarandeducator.Yourparticipationwillbeamongthehighlightsoftheconference.Wesincerelyhopethatyoucanacceptourinvitation.Asyouknow,thisisthe10thanniversaryoftheFirstConferenceonParallelDataProcessingandweplantomakeitatrulyinternationalmeeting.Wehaveacceptedmanypapersfromseveralforeigncountries,includingtwofromyourcountry.Weencloseacopyoftheadvanceprogram4oftheconference.Ifyoucancome,pleaseletusknowassoonaspossible,sincewehavetopreparethefinalprogramsoon.Welookforwardtoyouracceptance.Sincerelyyours,(signature)printednameandtitle3)LettersforAcceptanceofInvitationWhetherornottheinvitationisaccepted,theinviteeshouldgivetimelyresponse,sothattheinvitercangoonwithfurtherarrangements.Aletterofacceptanceforinvitationusuallyincludesthefollowing:Restatingthemaincontentoftheinvitation,andexpressingthankstotheinviter;Expressingacceptanceoftheinvitation,includingtheinvitee'spersonalplans;Expressinggoodwishesfortheconference.Thefollowingisasampleletterofacceptance.DearDr.JefVerschueren,IhavereceivedyourletterdatedNovember15,1997,invitingmetoattendthe6thInternationalConferenceonPragmaticstobeheldinReims,France,July19—22,199.8.Thankyouforyourkindinvitation.IampleasedtoacceptyourinvitationandwillsendmypaperentitledPragmaticFeaturesonInternationalAcademicConferencestothePaperCommitteebeforetherequireddate.Thankyouonceagainforyourkindinvitationandforyoureffortinmakingtheconferenceasuccessfulone.IamlookingforwardtomeetingyousooninReims.Faithfullyyours,(signature)printedname4)LettersforDeclinationofInvitationIfaninvitationcannotbeacceptedduetocertainreason,aletterofdeclinationshouldbesentinduetime.Aletterofthiskindusuallyshouldinclude:•Expressingthanksfortheinviter'skindinvitation;•Specifyingthecausesfortheunableattendance,andexpressingregret;•Extendingbestwishesorregardstotheinviter.DearProfessorMcCardell,Manythanksforyourletterdatedthe15thofNovember,1997,invitingmetoattendandchairasessionoftheforthcoming'98Inte