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PracticalWritingLetterWriting1.Thelayoutofaletter–Theheading;–Theinsideaddress;–Thesalutation;–Thebody;–Thecomplimentaryclose;–Thesignature.Part1:Theheading•1.Thepartsoftheheading:•------thefulladdressofthewriterandthedateoftheletter•2.Thelocationoftheheading:•------intheupperright-handcorner;maybeeitherinblockorindentedstyle.•3.Thepunctuation:•------Itmayormaynothaveendpunctuation(Americansdonotuseanypunctuation,buttheBritishusuallyuseacommaaftereachlineandaperiodafterthelastline).•4.Specialoccasion•------Forletter-headstationeryisused,thewriteronlyneedstoputthedatebelowtheprintedmatter----twoorthreespacesbelowtheprintedmatter.•5.(1)Arrangementoftheaddressintheheading:•------firstline:thehousenumber,thenameofthestreetorroad•secondline:thenameofthetownorcity,thenameofthestateorprovince,thepostalcode(secondline);•lastline:thenameofthecountry•(2)Thenamesofthecitiesshouldbewrittencompletely,evenlongnames,likePhiladelphiaandSanFrancisco.Butthenamesofstatesorcountriesmaybeabbreviated.•6.Thedateoftheletter:•December15,2009orDecember15th,2009•15December,2009or15thDecember,2009•15December2009or15thDecember2009Herearetwoexamplesoftheheading:平头式（Blockstyle）:1575OakAvenueEvanston,Illinois60201U.S.A.Oct.7,2000缩行式(Indentedstyle):ForeignLanguagesDepartment,EastChinaNormalUniversity,Shanghai,200062,P.R.China,8Nov.,2000.•Room915,ForeignLanguagesDepartment,HeilongjiangInstituteofScienceandTechnology,#1TangchangStreet,SongbeiDistrict,Harbin,Heilongjiang150027,P.R.China,20Dec.,2007.Part2:Theinsideaddress•1.Partsofit:----fullnamewithtitleandfulladdressofthepersonyouarewritingto;•2.Location:----Itshouldbebelowthedatelineagainsttheleftmargin.•e.g.Mr.JohnSmith/Prof.JohnSmith/Dr.MarkBrown•MissElizabethHenry•HenryBarker,Esq.•JackHorn,Jr./PaulHarvey,Sr./WilliamKramer,Ph.D.•Harper&GiantLtd.(directlytotheorganizationconcerned)TheSalesManager/TheDirector/TheSecretary(whenyoudon’tknowthename)Part3:TheSalutation1.TheDefinition---greetingtoyouraddressee2.Location----twospacesbelowandshouldbeinlinewiththeinsideaddress3.Whattoput----firstname,surnameorfullname(orwithtitle)oftheaddresseecanbeusedaccordingtoyourrelationshipwiththerecipient4.Punctuation----comma(British)orcolon(American)shouldbeputafterthesalutatione.g.1:DearMary,DearMarySmith,DearMs.MarySmith,DearMs.Smithe.g.2:DearProf.BlackDearDr.HenryWhiteDearSirDearMadamDearSirorMadamToWhomItMayConcernPart4:Thebody•1.Location---twospacesbelowthesalutation•2.Others:1)indented(fiveletterstotheright)orblockstyle2)single-spacedwithinparagraphdouble-spacedbetweenparagraphsPart5:TheComplimentaryClose1.Location----twospacesorsobelowthebodyoftheletterontheright-handsideorleft-handsideorinthecenterofthepage2.Punctuation---acommaaftertheclose3.Firstlettershouldbecapitalized.4.Mostcommonlyusedwords:inbusinessletters:Yourstruly,Yourssincerely,Yoursrespectfully,Yoursfaithfully,etc.inpersonalletters:alotofchoicesPart6Signature1.Putitbetweenthecomplimentarycloseandthetypednameofthewriterbelowwhichthewriter’soccupationaltitleisusuallyindicated.2.UsepinyinspellingorChinesecharactersinink.3.Signyourfullnameforbusinessletters,yourfullnameoryourgivennameorevenanicknameforpersonalletters.Notes•Encloure(s)orEnc(s).orEncl(s).---signifiesthatthewriterenclosesomematerialintheenvelope.Encl.：2photos•Enc.:Twolettersofrecommendation•Oneapplicationform•Oneresume•P.S.-----Signifiestheaddition•P.S.Pleasesendallthematerialbyairmail.Exercise1inclass;写出你的信头和寄往美国耶鲁大学研究生院录取办公室RodEllis教授信件的信内地址。•Room205,ForeignLanguagesDepartmentTaiyuanUniversityofTechnology#79YingzeStreet,WanBailinDistrict,Taiyuan,Shanxi,030024P.R.China,3rdDec.,2010.•Prof.RodEllisRegistrarofAdmissionOfficeTheGraduateSchoolTheYaleUniversityU.S.A.Exercise2:Writingtheinsideaddress•美国马萨诸塞州(MassachusettsorMass.)剑桥市(Cambridge)麻省理工学院计算机工程系John.Smith教授,邮编：02139•Mr.John.Smith•ComputerEngineeringDept.Mass.TechnologicalCollegeCambridge,Mass.02139U.S.A.•ExerciseforAddress•深圳市南山区科技园南区清华大学研究院培训中心419号公寓（518057）•A419,TrainingCenter,•TsinghuaInstitute,•SouthHi-TechPark,•SouthMountainDistrict,•Shenzhen,518057•中华人民共和国教育部高等教育出版社计算机分社（北京西城区德外大街4号）（100011）•ComputerBranchofHighereducationPress,•MinistryofEducationofthePeople’sRepublicofChina,•#4DewaiStreet,XichengDistrict,•Beijing,100011•P.R.China•ExerciseforInsideAddress(1)•中华人民共和国北京市友谊宾馆40604号房间，英国海外志愿服务社（请总经理过目）•BritishVoluntaryServiceOverseas•40604FriendshipHotel•Beijing100873•P.R.China•AttentionoftheChiefRepresentativeTheFormatoftheEnvelope•a.Thefullnameandthecompleteaddressofthereceiverinthecenteroftheenvelope;•b.Thereturnaddress(thewriter’snameusuallywithouttitleandaddress)iswritteninthetopleft-handcorneroftheenvelope;•c.Stampsareputinthetopright-handcorner(Note:Thereceiver’saddressshouldbeexactlythesameastheinsideaddress.)•Note“c/o”