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ANNUALREPORT&ACCOUNTS2009-2010EASTERNCOALFIELDSLIMITED(ASubsidiaryofCoalIndiaLimited)SANCTORIA,P.O.DISHERGARH,DIST.BURDWANCONTENTSPageNo.1.Management/Bankers/Auditors12.NoticeofAnnualGeneralMeeting43.Directors'Report54.CommentsoftheComptrollerandAuditorGeneralofIndia1065.Auditors'ReportandManagement'sReply1076.FinancialPosition1247.BalanceSheetason31stMarch,20101328.Profit&LossAccountsfortheyearended31stMarch,20101349.CashFlowStatementfortheyearended31stMarch,201013610.ScheduletotheBalanceSheet13811.ScheduletotheProfit&LossAccount15512.AccountingPolicies17313.NotesonAccounts178EASTERNCOALFIELDSLIMITED1MANAGEMENTDURING2009-10FUNCTIONALDIRECTORS:1)ShriS.ChakrabartiChairman-cum-Mg.Director2)ShriA.K.SinhaDirector(Finance)(Upto12.03.2010)3)ShriS.K.SrivastavaDirector(Personnel)4)ShriS.ChakravartyDirector(Technical)Opn.5)ShriN.KumarDirector(Technical)P&P(From24.07.2009)PART-TIMEDIRECTORS:1)ShriP.R.MandalAdvisor(Projects),MinistryofCoal.2)ShriS.BhattacharyaDirector(Finance),CoalIndiaLimited.(Upto31.01.2010)NON-OFFICIALPART-TIMEDIRECTORS:1)ShriK.C.Vijh2)ShriP.R.Tripathi3)ShriAshokNathSPECIALDIRECTORAPPOINTEDBYBIFR:1)Mrs.ArunaMakhan(Upto13.05.2009)PERMANENTINVITEES:1)Dr.SabyasachiSenPrincipalSecretary,Commerce&IndustriesDeptt.,Govt.ofWestBengal(Upto31.3.2010).2)ShriBalbirRamPrincipalSecretary(LandReforms),Land&LandReformsDepartment,Govt.ofWestBengal(From28.04.09to08.02.10)3)ShriAshimKr.MaitraChiefOperationsManager,EasternRailways(From28.04.09to02.03.10)4)ShriAshisKumarChatterjeeDirector(Technical),DamodarValleyCorporation.(From28.04.09)COMPANYSECRETARY:1)ShriM.ViswanathanANNUALREPORT2009-102BANKERSDURING2009-10StateBankofIndiaCanaraBankUnitedBankofIndiaUnitedCommercialBankSTATUTORYAUDITORDURING2009-10M/s.S.N.Guha&Co.,12,WaterlooStreet,Kolkata-700069BRANCHAUDITORSDURING2009-10M/s.Ghoshal&Co.,4,GaneshChandraAvenue,3rdFloor,Kolkata-700013.M/s.RoyGhosh&Associates,39,KalnaRoad,Badamtala,Burdwan,Pin-713401M/s.U.S.Saha&Co.,35,BahirSarbamangalaRoad,Burdwan,Pin-713101M/s.M.Goenka&Co.,C/o.ParimalChandraBanik,NearVivekanandaCollege,Thakurpally,P.O.Sripally-713103,BurdwanM/s.D.P.Sen&Co.,22,AshutoshChowdhuryAvenue,2ndFloor,FlatNo.22,MagmaApartment,Kolkata-700019EASTERNCOALFIELDSLIMITED3MANAGEMENTASON22ndMAY,2010FUNCTIONALDIRECTORS:1)ShriS.ChakrabartiChairman-cum-Mg.Director2)ShriS.K.SrivastavaDirector(Personnel)3)ShriS.ChakravartyDirector(Technical)Opn.4)ShriN.KumarDirector(Technical)P&PPART-TIMEDIRECTORS:1)ShriP.R.MandalAdvisor(Projects),MinistryofCoal.Govt.ofIndia,ShastriBhawan,NewDelhi2)ShriA.K.SinhaDirector(Finance),CoalIndiaLimited.10,N.S.Road,Kolkata-700001(From03.05.2010)NON-OFFICIALPART-TIMEDIRECTORS:1)ShriK.C.Vijh2)ShriP.R.Tripathi3)ShriAshokNathPERMANENTINVITEES:1)ShriAshisKumarChatterjeeDirector(Technical),DamodarValleyCorporation.COMPANYSECRETARY:1)ShriM.ViswanathanANNUALREPORT2009-104EasternCoalfieldsLimited(ASubsidiaryofCoalIndiaLimited)OfficeoftheChairman-cum-ManagingDirectorSanctoria,P.O.Disergarh-713333,Distt.Burdwan(W.B.)CompanySecretariatRef.No:ECL:CS:15(2010)/8025May10,2010NOTICENoticeisherebygiventhattheThirty-fifthAnnualGeneralMeetingoftheShareholdersofEasternCoalfieldsLimitedwillbeheldonSaturday,the22ndMay,2010attheRegisteredOfficeoftheCompanyatSanctoria,P.O.Disergarh-713333,Distt.Burdwan(WestBengal)at11.00A.M.totransactthefollowingbusiness:-ORDINARYBUSINESS:1.Toreceive,considerandadopttheAuditedBalanceSheetason31stMarch,2010andProfit&LossAccountfortheyearended31stMarch,2010togetherwiththeReportoftheAuditorsandDirectorsthereon.2.ToappointaDirectorinplaceofShriA.K.Sinha,Director,whoretiresintermsofArticles33(i)(e)(iii)oftheArticlesofAssociationoftheCompanyandiseligibleforreappointment.3.ToappointaDirectorinplaceofShriP.R.Mandal,Director,whoretiresintermsofArticles33(i)(e)(iii)oftheArticlesofAssociationoftheCompanyandiseligibleforreappointment.Dated:May10,2010RegisteredOffice:EasternCoalfieldsLimitedSanctoria,P.O.Disergarh,Distt.Burdwan(WestBengal)PIN:713333.N.B.:(i)AmemberentitledtoattendandvoteatthemeetingisentitledtoappointaproxyandvoteinsteadofhimselfandtheproxyneednotbeamemberoftheCompany.ProxyinordertobeeffectivemustbereceivedbytheCompanynotlessthan48hoursbeforethemeeting.(ii)MembersarealsorequestedtoaccordtheirconsentforconveningthemeetingatashorternoticeunderSec.171(2)(i)oftheCompaniesAct.,1956.ByorderoftheBoardM.ViswanathanCompanySecretary.10.5.10EASTERNCOALFIELDSLIMITED5DIRECTORS'REPORTToTheShareholders,EasternCoalfieldsLimited.Gentlemen,I,onbehalfoftheBoardofDirectors,ampresentingtoyouthe35thAnnualReportontheworkingofyourCompanytogetherwithauditedaccountsfortheyearended31stMarch,2010,reportoftheStatutoryAuditorsandManagement’sreplythereonaswellasthecommentsoftheComptrollerandAuditorGeneralofIndiaontheauditedaccounts.SpecialAchievements:-a)Afteragapoftwoyears,companyearnedaprofitofRs.333.40crore.b)Companysupplied4.09M.T.ofcoalunderMoUprices,whichisclosetoimportparitypricestherebysubsidizedtheUGminingoperations.1.0PRODUCTION:1.1ProductionperformanceoftheCompanyin2009-10againstthetargetaswellascom-par