7.友好与社交-邀请函(2012)

GoodwillandSocialLetters第七讲邀请函InvitationLetter友好与社交信函Unit7GoodwillandSocialLetters7.1InvitationLetter–Invitationletterisusedtopublicizeevents:►Openingofanewbranchoffice;►Carryingoutpromotionalactivities;►Celebratingtheanniversaryofcompanies;►Retirementofaseniormemberofstaff.►Pressconferenceforputtinganewproductontomarket.–Theinvitationlettercanbeclassifiedintoformalandinformalinvitations.Unit7GoodwillandSocialLetters7.1InvitationLetter7.1.1FormalInvitation7.1.1.1Introduction–Therearenohardandfastrulesinlayingoutaninvitation.–FormalinvitationsaretypedonA5orA6goodqualitypaperordecorativecard.–Formalinvitationsarewritteninthethirdperson,statingthenatureoftheevent,nameofthehost,givingtheexacttimeanddate,andthevenue(site,place).–Ifnecessary,dressrequirementfortheoccasionisspecifiedonthelowerleft-handcorneroftheinvitation.Unit7GoodwillandSocialLetters7.1InvitationLetter7.1.1FormalInvitation7.1.1.1Introduction–FormalinvitationsoftenrequireareplywithRSVP(pleasereply)placedatthebottomright.–Someexpressionsareplacedbeforetheaddressofthesenderatthebottomleft:►Pleasereply►Pleaseanswer►Pleasesendreplyto►Regretsonly(Itmeansonlythosewhoareunabletoattendarerequiredtoreply.)►Thetoneofformalinvitationshouldbemadecordialandcourteouswithwordscarefullychosentoconveythehospitalityandseriousnessofthehost.7.1.1FormalInvitation7.1.1.2SampleLettersLetter2Mr.XuLingrequestthepleasureofthecompanyof----------------------------------------------------------------------Mr.andMrs.LawrenceWentlowatdinneronMonday,theTwelfthofOctoberatseveno’clockBlueRoomHiltonHotelPleasepresentthiscardattheentrance.R.S.V.P.7.1.1FormalInvitation7.1.1.2SampleLettersLetter3TheWinchesterCo-operativeBankRequestyourpresenceAttheformalopeningceremonyTobeheldinthisnewquartersOnSaturday17October,2009at8a.m.HisRoyalHighness)theDukeofKent（英皇族亲属间的称呼）ViceChairmanoftheBritishOverseasTradeBoardwillbepresentPriortoitsopeningforbusinessOnthefollowingMondayUnit7GoodwillandSocialLetters开放的,无固定的7.1InvitationLetter7.1.2ReplytoFormalInvitation7.1.2.1Introduction–Invitationisacourtesyandmustbepromptlyacknowledged.–Invitationmustadviseeitherasanacceptanceorrefusal.–Ahostshouldknowthenumberofgueststoexpect.–Areplytoinvitationmustbeadefiniteacceptanceorrefusal.–Anopenendedorambiguousacceptanceisnotsatisfactory.–Anacceptancerequiresthereceptionofboththedateandthehourtopreventthepossibilityofamisunderstanding.–Formalinvitationsshouldbeansweredformally,andinformalinvitationsinformallyandoralinvitationsorally.Unit7GoodwillandSocialLetters7.1InvitationLetter7.1.2ReplytoFormalInvitation7.1.2.1Introduction–Formalrepliesshouldbewritteninthethirdperson.–Thereshouldbenoheading,nosalutation,nocomplimentaryclose,noinsideaddress,ornosignature.–AvoidallabbreviationsexceptMr.,Dr.,Mrs.,andMessrs.–Thereplyneedstostartwiththanksand,tothecloseofthereply,endbyclearlytellingwhethertheinvitationisacceptableornot.–Cautioustreatmentshouldbegiventoguardagainstpossiblehurttotherespectoftheotherparty.Unit7GoodwillandSocialLetters7.1InvitationLetter7.1.2ReplytoFormalInvitationSentenceMenuforFormalInvitation–(1)President/Mr.and/Mrs.…request,thepleasure/honorofthecompanyofMr.and/Mrs.…atDinner/aCocktailparty/abuffetdinner/banquet/ateapartydanceatvenueattimeondate.–(2)Mr.…request,thehonorofMr./Mrs.…'spresenceandreceptiontobeheldat…Unit7GoodwillandSocialLetters7.1InvitationLetter7.1.2ReplytoFormalInvitationSentenceMenuforAcceptingFormalInvitation–(1)Mr.andMrs.…thank…forthiskindofinvitationtoeventtobeheldatvenueattimeondate,month,year,andhas/havepleasureinaccepting.–(2)Mr.…acceptswithpleasure/honorthekindinvitationofMr./Mrs.toeventtobeheldatvenueattimeondate,month,year.7.1.2ReplytoFormalInvitation7.1.2.2SampleLettersLetter1Mr.MichaelJonesthanksthepresidentofBDACo.,Ltd.forthiskindinvitationtothebanquetcelebratingBDA’s10thAnniversarytobeheldattheRotaryHallWestinHotelEastFinchleyLondonat6:30p.m.to8:00p.m.onSaturday7thJuly,2012andhasmuchpleasureinaccepting.Mr.MichaelJonesMarketingManagerAllSeasonsCo.,Ltd.7.1.2ReplytoFormalInvitation7.1.2.2SampleLettersLetter2Mr.MichaelJonesthanksthepresidentofBDACo.,Ltd.forthiskindinvitationtothebanquetcelebratingBDA’s10thAnniversarytobeheldattheRotaryHallWestinHotelEastFinchleyLondonat6:30p.m.to8:00p.m.onSaturday7thJuly,2012butregretsbeingunabletoattendduetoaplannedbusinesstriptoJapan.Mr.MichaelJonesMarketingManagerAllSeasonsCo.,Ltd.Unit7GoodwillandSocialLetters7.1InvitationLetter7.1.3InformalInvitation7.1.3.1Introduction–Informalinvitationsarepresentedinaformofletter(letterofinvitation).–Theformofinvitationlettersvaries,dependingonthedegreeofintimacybetweenthewriterandtherecipient.–Informalinvitationsaremorepersonalandintimate.–Theyhaveaheading,aninsideaddress,asalutation,andasignature.–Thewriterplaceshisownaddressinthelowerleftcorneroftheletter.–Thewritermayusethefirstperson,referringhimselfasIandtotheaddresseeasyou,wordingshouldbemadesincereandcourteous.Unit7GoodwillandSocialLetters7.1InvitationLetter7.1.3InformalInvitationSentenceMenuforInformalInvitation–Wearenowplanningtocelebrate