商务英语课程课件Unit 4 Business Travel

LearningObjectivesMakingpreparationsforbusinesstravelMakingenquiriesDealingwithdifferentsituationswhiletravelingMakinganitinerary◆SpeakingTask◆Warm-upPractice◆ListeningTask◆Follow-upPractice◆WritingTask◆ReadingTaskWeneedtodiscusssomequestionsaboutwhatwearegoingtolearninthisunit.Sure,that’llhelpusunderstandbetteraboutwhatweareaskedtodo.Beforeabusinesstravel,necessaryprecautionsshouldbetakentominimizepotentialproblems.Usuallyatravelagencyisneededforbooking/reservingflightsandaccommodationsaccordingtotheitinerary.Thetravelerissupposednotonlytodealwithallkindsofunexpectedsituationsduringthetravel,butalsotomeetbusinessassociates,toorganizesomeconferences,andtodobusinessinothercultures,soastomakethevisitsuccessful.1.BusinessTravel2.Discussthefollowingquestions.1）Discussinpairsorgroupswhybusinessvisitsarenecessary.2）Beforemakingabusinesstravel,whatpreparationsshouldbemade?3）Whendoingbusinessinanotherculture,whataspectsshouldbetakenintoconsideration?3.Doyouhappentoknowanyregulationsfortakingaplane?Tickthestatementsyouthinkaretrue.()1)Passengerscanonlyhand-carryasmallbagaboardtheplane.()2)Childrenunder5needn'tbuyaticket.()3)Peoplewhohaven'tgotanIDcardcannotboardtheplane.()4)Passengersmustn'tcarrydangerousarticlessuchascompressedgases,weapons,explosives,corrosives,orinflammablesontotheplane.()5)Passengerscansmokeduringtheflight.()6)Passengersmustn'tusemobiletelephonesonflightsbecausetheywillinterferewiththeplane'selectronicequipment.()7)Passengersmustcheckin30minutesbeforedepartureoninternationalflights.()8)Passengersmustfastentheirseatbeltsduringtake-offorlanding.()9)Theairlineneedn'tacceptresponsibilityfordelaysduetobadweather.()10)Passengerscantransfertheirticketstootherswithoutgoingtothebookingoffice.1.T2F.3.T4.T5.F6.T7.F8.T9.T10.FIMPORTANTDOCUMENTS:Carryproofofyourcitizenship(passport,driver'slicenseorbirthcertificate).Itisimportantthatoneofthesedocumentscontainsyourrecentphotograph.Youmaybeaskedtoproduceaphotoidentification,particularlyifyouareusingelectronicticket.Aletter/contractofinvitationtodobusinessinUnitedStates/Canadaisalsoadocumentthatyoumustcarrywithyouatalltimes.MakesureyouhavetheappropriatemedicalandtravelinsurancethatextendsintotheUnitedStates/Canadaorothercountrythatyouwillbetravelingto.Thiscoverageshouldbeginonthedayyouleaveandincludethedatethatyouwillreturn.Carrytheseimportantpapers(passport/birthcertificate,driver'slicense,airlinetickets,insurance/medicalcards,letter/contractofinvitationandcurrency).**leaveoriginalcopiesoftravelinsuranceathomewitharelative/friend.WHATTOPREPAREBEFOREABUSINESSTRIPWHATTOPREPAREBEFOREABUSINESSTRIPBAGGAGE:Allbaggage,includingcarry-onbaggage,shouldbetaggedproperlywithyourfullname,addressandphonenumber.Youmaychoosetolockeachpieceofluggage.Remembertoputyourkeysinasafeplace(otherthaninyoursuitcase-extrakeycanbegiventoyourtravelingpartnerorkeptseparatefromtheotherkey).Justincaseyourluggageismisplacedorlost,Iadviseyoutoincludebasictoiletries(make-up,toothpaste&brushetc.),bathingsuit,underwear&nightattireinyourcarry-onluggage.CHECKINATTHEAIRPORT:Itisrecommendedthatyouconfirmyourflighttimewiththeairportpriortoarriving(incasethereisadelay).Arriveattheairportatleastonehourbeforedeparture--someairlinesrequiretwohourpre-checkin.Itisbesttocheckwithyourcarrierorbookingagent.Checkyourluggageandthenrelaxandwaitforyourdeparturetime.Whileyouwait,agoodbookormagazinemighthelptopassthetime.PRE-CLEARANCEFORMS:Ifyouhaveitemstodeclare(camera,marketingitems,computeretc.)fillouttheappropriatedocumentationbeforeyouleavethecountry.Pre-clearanceformsareavailableuponrequestatairportorfromyourtravelagent.Filloutformsandsubmitbeforeyouboardyourflight.MARKETINGTOOLSIfyouareattendingaconference/seminarortradeshow,itisveryimportantthatyouarepreparedfullytomarketyouandyourproducts/services.Bepreparedtoworkandlearn!Predeterminewhichseminarsyouwouldliketoattend.Checktheirschedulesandbethereontime.Businesscards,brochuresandsamplesofyourproductsandservicesareallveryimportant.Makesureyouhaveenoughofyourmarketingtoolswithyouorshipmaterialswellinadvanceofevent.Justtomakesureallhassafelyarrived,Isuggestthatyouconfirmthedeliveryofyourproductsbeforeyouleavehome.BUSINESSATTIREDressappropriatelyforbusiness.Itisveryimportantthatyouwearcomfortableshoes.Checkweatherconditionsinadvancetodeterminetypeofwardrobetoinclude.Firstimpressionsareveryimportant.Eachpersonwillbeambassadorsfortheirrespectivecommunityandbusiness,thereforeitisimportantthatindividualsconductthemselvesappropriatelyatalltimes.Remember,youcannottakebackyourfirstimpression.Inthispartyouwilllistentoapassageandadialogue.Nowlistenandtrytofinishtheexerciseswhilelistening.Areyouready?1）Whyisitsuggestedthatyoushouldcarryacopyofyourpassportandadditionalpassportpictureswithyouwhentravellingabroad?Tospeedupthereissueprocessintheeventthatyourpassportislostorstolen.2)Whatorganizationofthecountryyouarevisitingshouldyoucontactwhenyouaretryingtoclarifyyourvisarequirements?Theembassyorhighcommissionofeachcountryyouarevisiting.3)Whatshouldbetaken