AX2012_Financial-Labs_Cash and Bank Management Dai

Chapter8:CashAndBankManagementDailyProcedures8-1CHAPTER8:CASHANDBANKMANAGEMENTDAILYPROCEDURESObjectivesTheobjectivesare:•Createchecks.•Deletechecks.•Createabankdepositentry.•Voidchecks.•Createarefundthatprintsacheck.•Usebankremittances.•Reverseapostedcheckpayment.•Reconcilebankstatements.IntroductionWithintheCashandBankManagementmodule,usersmanagethefinancialtransactionsbetweenthecompanyanditsbankaccounts.Thesetransactionsincludethefollowing:•Processingpaymentstobankandledgeraccounts•Processingpaymentsfrombankandledgeraccounts•ReconcilingtherecordsoffinancialtransactionsfrombankswiththerecordsinMicrosoftDynamicsAXThissectiondiscussesthevariousprocessesavailabletomanagebanktransactionsinMicrosoftDynamicsAX®.MicrosoftOfficialTrainingMaterialsforMicrosoftDynamics®YouruseofthiscontentissubjecttoyourcurrentservicesagreementFinancialsIinMicrosoftDynamics®AX20128-2ScenarioAtContosoAnnieistheBookkeeperthatmanagesthecreation,deletion,andvoidingofchecksandelectronicpayments.Anniecreatescheckrefundsforcustomerswhenrequiredandprocessespaymentstovendors.Also,whenContosoreceivesabankstatement,Anniereconcilesthestatementwiththetransactionsintheapplication.CreateChecksInMicrosoftDynamicsAX,theCheckformprovidesaccesstoviewexistingchecktransactionsandtocreatenewchecks.Procedure:CreateChecksPerformthefollowingstepstocreatechecks.1.ClickCashandbankmanagement,clickCommon,andthenclickBankaccounts.2.Double-clickontheBankaccountfromwhichthecheckswillbewritten.3.OntheActionPane,clicktheSetuptab.4.ClicktheChecknumbersbutton.ThisoptionisonlyavailableiftheChecknumbermethodissettoFixedintheChecklayoutform.IfthemethodissettoFree,thechecknumbersoptionisnotavailable.Toverify,clicktheCheckbuttonontheActionPane.5.IntheCreationofcheckform,theselectedbankaccountisdisplayedintheBankaccountfield.6.IntheFromfield,enterthechecknumberforthefirstchecktobecreated.7.IntheQuantityfield,enterthenumberofcheckstobecreated.8.ClickOK.EXAMPLE:Tocreateatotalnumberof1250checksstartingwithchecknumber2000,intheFromfield,type2000,andintheQuantityfield,type1250.Thiswillcreatechecksnumbered2000to3249.NOTE:Assoonascreatedchecksareavailable,checksgeneratethroughtheAccountsPayablepaymentjournal.SeetheAccountsPayablehelpformoreinformationonthisprocess.MicrosoftOfficialTrainingMaterialsforMicrosoftDynamics®YouruseofthiscontentissubjecttoyourcurrentservicesagreementChapter8:CashAndBankManagementDailyProcedures8-3DeleteaCheckAfteruserscreateacheckinMicrosoftDynamicsAX,theycandeletethecheckifithasnotbeenused.CheckscreatedbutnotusedhavethestatusofCreatedintheStatusfield.Procedure:DeleteaCheckPerformthefollowingstepstodeleteacheck.1.ClickCashandbankmanagement,clickCommon,andthenclickChecks.2.Selectthebankaccountfromwhichtodeleteacheck.3.ClicktheDeletechecksbutton.4.IntheFromfield,enterthenumberofthefirstchecktodelete.5.IntheTofield,enterthenumberofthelastchecktodelete.6.Toverifythedeletion,typeDeleteintheTypeDeleteifyouwanttodeletefield,andthenclickOK.NOTE:IfyouincludechecksthathaveastatusotherthanCreatedintheintervalbetweentheFromandTofields,nochecksaredeletedandtheDeletechecksjobiscanceled.MicrosoftOfficialTrainingMaterialsforMicrosoftDynamics®YouruseofthiscontentissubjecttoyourcurrentservicesagreementFinancialsIinMicrosoftDynamics®AX20128-4Lab8.1-CreateandDeleteaCheckScenarioAnnie,theBookkeeperatContoso,mustcompleteacheckrunthatconsistsof15checks,startingwithchecknumber101.ThechecksarefromtheEUROPERbankaccount.AfterAnniecreatedthechecks,shelearnedthatonly12ofthecheckswereneeded.Thelast3checksmustbedeleted.ChallengeYourself!HelpAnnietocreatechecks,andthendeletetheunnecessarychecks.NeedaLittleHelp?Create15checksfortheEUROPERbankaccount,startingwithchecknumber101.Deletethefinalthreechecks.StepbyStepCreate15checksfortheEUROPERbankaccount,startingwithchecknumber101.1.ClickCashandbankmanagement,clickCommon,andthenclickBankaccounts.2.Double-clickontheEUROPERBankaccount.3.OntheActionPane,clicktheSetuptab.4.ClicktheChecknumbersbutton.5.IntheFromfield,type101.6.IntheQuantityfield,type15.7.ClickOK.8.ClicktheClosebuttonintheInfolog.MicrosoftOfficialTrainingMaterialsforMicrosoftDynamics®YouruseofthiscontentissubjecttoyourcurrentservicesagreementChapter8:CashAndBankManagementDailyProcedures8-5Deletethefinalthreechecks.1.ClickCashandbankmanagement,clickCommon,andthenclickChecks.2.ClickontheEUROPERBankaccount.3.ClicktheDeletechecksbutton.4.IntheFromfield,type113.5.IntheTofield,type115.6.TypeDeleteintheTypeDeleteifyouwanttodeletefield,andthenclickOK.7.ClicktheClosebuttonintheInfolog.MicrosoftOfficialTrainingMaterialsforMicrosoftDynamics®YouruseofthiscontentissubjecttoyourcurrentservicesagreementFinancialsIinMicrosoftDynamics®AX20128-6DepositSlipsAdepositslipisadocumentusedtodepositchecks,creditcardnotes,andcashintoabankaccount.UsetheDepositslipformtoviewandmanagedepositslipsforpaymentsintobankaccounts.FIGURE8.1DEPOSITSLIPFORMProcedure:CreateaDepositSlipPerformthefollowingstepstocreateadepositslip.1.ClickAccountsreceivable,clickJournals,clickPayments,andthenclickPaymentjournal.2.ClicktheN