国际学术交流英语-第二单元

CompanyLOGOUnit2InternationalLetterExchangesEnglishforInternationalAcademicExchangeUnit2InternationalLetterExchanges2.AcceptanceandRefusal3.WritinganEffectiveEmail1.LettersofInvitationInvitationlettersaresenttoinvitescholarsandotherprospectiveparticipantstoattendtheconference.TwoMainBusinessLetterFormatsFullblockformatSemi-block/indentedformatTask1.LettersofInvitationLettersofInvitationFormatLetterheadDateInsideAddressSalutationBodyComplimentaryCloseSignatureEnclosure(ifany)ContentContent(thebodyoftheletter)ExtendinginvitationOnbehalfof…,Iampleasedtoinviteyou…Iamwritingtoaskifyouarewillingtopresent…ThepurposeoftheconferenceThethemeofthe19thICCEis…Theconferenceaimsat…ExpectingattendanceWesincerelyhopethatyoucanacceptthisinvitationWelookforwardtomeetingyou…Meals,accommodations,expenses,fees,etc.Youwillbeprovidedwithlocalexpenses…Ourdepartmentwillreimburseyourtravelingandhotelexpenses.ContactinfoforenquiriesVocabularyairfare:n.transportationchargeonairplanecordially:adv.inafriendlybutpoliteandformalwayconvener:n.sb.whochairsameeting,committee,etc.FiniteorInfiniteDimensionalComplexAnalysis:有限或无限维的复分析incidentalexpenses:附带（发生的）费用stipend:n.asumofmoneythatispaidforlivingexpenses.Youngstown:杨斯顿，俄亥俄州东北部一城市SampleDemonstrationSample1InvitationLetterforanAcademicExchangeProgramAletterofacceptanceistoinformtheconferencehost/organizerofyouracceptanceoftheinvitationandattendanceattheconference.Aletterofrefusaliswrittenifyoucannotaccepttheinvitationforonereasonoranother.Youshouldpolitelyandpromptlywritetotheorganizertodeclinetheinvitation.Bydoingso,youallowthemtimeforarrangingbackupplans.Task2.AcceptanceandRefusalVocabularycentennial:n.a100thanniversaryoritscelebrationflattering:adj.makingsb.lookorseembetterormoreattractivethanusualhonor:v.todowhatyouhaveagreedtodoprior:adj.happeningordonebeforeaparticulartimeRepublicofKorea:韩国Seoul:首尔，韩国首都theWesternCartographersAssociation:地图绘制协会SampleDemonstration:AcceptanceMay11,2006DearProfessorJohnSmith,ThankyouforyourletterofApril23,2006,invitingmetoattendtheSixthAsian-PacificConferenceonWindEngineeringtobeheldinSeoul,Korea,September12-14,2006.Iampleasedtoaccepttheinvitationandwillsendmypaperentitled“ClimateandUrbanEnvironmentProblems”tothepapercommitteebeforetherequireddate.ThankyouagainforyourkindinvitationandIlookforwardtomeetingyouinSeoul.Sincerelyyours,(signature)LiuWenexpressingthanksconfirmingthedataandvenueexpressingpleasuretoaccepttheinvitationagreeingtodowhatwasaskedclosingwiththanksSampleDemonstration:RefusalJuly5,2005DearProfessorChuckTaylor,Thankyouforyourletterof19June,2005,invitingmetoattendtheInternationalConferenceonEducationtobeheldattheNationalUniversityofSingapore,Singapore,from6-9December,2005,asapartoftheNUSCentennialCelebrationConferences.IamverysorrytoinformyouthatIshallnotbeabletohonortheinvitationbecauseIhavebeensufferingfromillhealthforsometime.Iamfirmlyadvisedthatitwouldbeunwisetoundertakeanydistancetravelbyairinthenearfuture.Iwishtheconferenceasuccessfulone.Respectfullyyours,(signature)FeilongWangexpressingthanksgivingreasonsforrefusalextendinggoodwishesTipsforLetterWritingGoodletterwritingincludespropergrammar,punctuation,capitalization,format,structureandaddressingpersonsoftitle.Beconsistentinformat.Bebrief,succinct,andunambiguousincontent.Becourteousandpoliteintone.Mostorganizationsissueconferencenotices,invitations,callsforpapersornotificationofacceptance,etc.viaemail.FormatforWritinganEmailFrom:thenameoremailaddressoftheaddresserorthecombinationTo:(thenameand/or)theemailaddressoftheaddresseeSubject:thefocus/topicoftheemailBody:purposeinwritingtheemail,details,etcConclusion:tellingwhatisnextorpossiblyexplainingwhatafollow-upisrequiredComplimentarycloseTypednameTask3.WritinganEffectiveEmailVocabularyanonymous:adj.done,sent,orgivenbysb.whodoesnotwanttheirnamestobeknown.anonymousreview:匿名评审faculty:n.school学院notification:n.officiallyinformingsb.ofsth.p.s.:postscript附言Sample:EnquiringaboutDetailsFrom:[e-mail]:[e-mail]:TimefortheSeminarDate:February6,2007DearProf.WangGang,IampleasedtoknowthatyouhaveagreedtocomeforaresearchvisitofacoupleofdaysinMarch2007andholdanintroductorypaperontheseminarforourresearchers.Whattopicareyougoingtotalkabout?Thefacultywillcoveryourflightticketsandyourhotelcosts(uptoanamountof10000SEK1).AsfarasIunderstand,youwillneedavisawhichyoucouldapplyforattheSwedishEmbassyinUnitedKingdom.Inordertoapplyforavisa,youwillneedaletterofinvitationfromus.BeforeIcanwritesuchaletterwewillhavetosettleadate,onMarch15-17?Whenwoulditbesuitableforyou?Bestregards,JosephNacinoProfessorofCriminalLawtypeintherecipient’semailaddressenquiringaboutthetopicofspeechenquiringaboutthedateofarrivaltypeinthesubjectofthisemail