商务英语视听说-Unit-4

BusinessEnglish:viewing,listening&speakingUnitfourAtaMeetingBusinessEnglish:viewing,listening&speakingLearningObjectivesComprehendbasicvocabularyrelatedtomeetingsIdentifyandunderstandbasicaspectsofmeetingplanningDevelopcommunicationskillsto:a.chairameetingb.askforandgiveopinionsc.agreeanddisagreewithanidead.makesuggestionsBusinessEnglish:viewing,listening&speakingBusinessProfileBasicsofmeetingsBusinesspeoplespendquitealotoftimeonmeetings,andmeetingscomeinallshapesandsizes,rangingfromformalcommitteemeetingstoinformalone-to-onemeetings.Thereareseveralreasonswhymeetingsareheld:1.Reachingdecisionsinameetingmeansthatalltheparticipantscanfeelmorecommittedtothedecision.2.Informationisavailabletomorepeople.3.Differentandunexpectedideascanbecontributed.4.Meetingscanleadtomoreimaginativeandinformeddecisions---oftenmorecourageousdecisionsthanonepersonmightfeelbraveenoughtomake.BusinessEnglish:viewing,listening&speakingSomeofthedrawbacksofmeetingsare:1.Moretimeisrequiredthanifonepersonmakesthedecision.2.there’smoretalk(andthisissometimesirrelevantrepetitive).3.There’smoregrouppressure.BusinessEnglish:viewing,listening&speakingSampleBoardofDirectorsMeetingAgendaActivityActionMinutefromPreviousMeetingApprovalChiefExecutive’sReportDiscussionFinanceCommittee’sReportApprovalofBudgetChangesDevelopmentCommittee’sReportApprovalofFundraisingPlanBoardDevelopmentCommitteeApprovalofPlansforRetreatOtherBusiness(Old,New,Announcements)Round-tableEvaluationofMeetingReviewofActionsfromMeetingBusinessEnglish:viewing,listening&speakingSampleoftheMinutesofaManagementMeetingPresent:DavidBrown,AlexLee,TinaJohnson,AnnaM.SwansonProceedings:Tina:Reportonovertimework.Agreed:needtoreducetheamountofovertimework.Alex:Peoplearemissingdeadlines.David:Absenteeismandlatenessareproblemsinsomeplants.Davidtoreviewabsenteeism/latenesspoliceswithplantmanagers.Annatoworkoutrealistictargetsandproposedeadlinestoachievethem.Otherbusiness:Tinaannouncedthatshehadrecentlyhiredanewsecretary,KarlaBaldini.BusinessEnglish:viewing,listening&speakingPartI:Warm-upSomeSsrecallsomemeetingsthey’veattended.TaskIFormalandInformalmeetingsKey:OmittedBusinessEnglish:viewing,listening&speakingTask2HowtotakemeetingminutesHints:Ininformalmeetings,thepresentermaybeginwithexpressionslike“OK”or“Right”,whereasinformalmeetings,“Goodmorning/afternoon”isoftenusedforgreetingandthepresenterusuallyopensthemeetingwithexpressionslike“Iwouldliketo…”,“Welcometo…”,“It’sapleasureto…”,etc.tostartthemeeting.Furthermore,ininformalmeetings,thetoneofthepresentercanbecasualandrelaxed.BusinessEnglish:viewing,listening&speakingPartIIILanguageFocusDividetheclassintogroups,withonechairpersonineachgroupSsrole-playthemeetingaccordingtothesituation,referringtotheoutline.Agrouprole-playthemeetinginclassOtherSscommentontheirperformanceandgivesuggestionsforimprovement.BusinessEnglish:viewing,listening&speakingLanguageExpansion:Interrupting:MayIhaveaword?Excusemeforinterrupting.GivingopinionsIfeelthat…Ifyouaskme,Itendtothinkthat…BusinessEnglish:viewing,listening&speakingCommentingonotheropinionsIneverthoughtaboutitthatwaybefore.Iseewhatyoumean.AgreeingwithotheropinionsThat’sthewayIfeel.Ihavetoagreewith…BusinessEnglish:viewing,listening&speakingDisagreewithotheropinionsUptoapointIagreewithyou,but…Iseewhatyoumean,butifwedothat…ClarifyingHaveImadthatclear?Letmeputthisanotherway…I’djustliketoreportthat…RequestinginformationWouldyoumind…?IwonderifyoucouldBusinessEnglish:viewing,listening&speakingAskforrepetitionImissedthat.Couldyousayitagain?AskforclarificationCouldyouexplainmehowthatisgoingtowork?Idon’tseewhatyoumean.Couldwehavesomemoredetails,please?BusinessEnglish:viewing,listening&speakingAskforverificationDoyoumeanthat…?Isittruethat…?InvitingopinionsWhatdoyouthinkaboutthisproposal?Arethereanymorecomments?CorrectinginformationI’mafraidyoudon’tunderstandwhatI’msaying.That’snotwhatImeant.BusinessEnglish:viewing,listening&speakingKeepingthemeetingontimeI’mafraidwe’verunoutoftime.There’snotmuchtimeleft.Couldyoupleasebebrief?We’llhavetoleavethatforanothermeeting.Ithinkwe’dbetterleavethattoanothermeeting.Arewereadytomakeadecision?Ifnobodywantstoaddanything,wecandrawthemeetingtoaclose.BusinessEnglish:viewing,listening&speakingPartIV:ViewingandSpeakingVideo1:Whyarewehere?Hints:1.Beforethemeeting,Iwouldcollectthestatisticsoftherecentsales.Theobjectivesofthemeetingandtheagendashouldbeset.Moreover,Iwouldinformtheparticipantsofthedate,place,time,agendaandobjectivesofthemeetingandprepareallthefilesthatneedtobedistributedtotheattendees.BusinessEnglish:viewing,listening&speakingPartIV:ViewingandSpeakingVideo1:Whyarewehere?Hints:2.Duringthemeeting,Iwouldfirstpresentthepurposeofthemeeting.Besides,Iwouldfocusonthemainissuesandgiveeveryattendeeachancetocontribute.Asummaryshouldalsobemadeattheendofthemeeting.BusinessEnglish:viewing,listening&speakingVideo2:Whatcanwedo?ListfivemostimportanttipsforasuccessfulmeetingKey:OpenBusinessEnglish:viewing,listening&speakingPartV:CaseAnalysisHints:DividetheclassintosmallgroupsEach