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Letter1Self-introductionDearSirs,ThroughthecourtesyoftheChamberofCommerceinTokyo,wehavelearnedthatyouhavebeensupplyingthebestqualityfoodsallovertheworld,andwearesurethereisalargedemandforvariousexoticfoodsinourcountry.Wearewritingtoyouinthehopeofestablishingbusinessrelationswithyou.WearethelargestfoodtradingcompanyinJapanwithofficesorrepresentativesinallmajorcitiesandtownsinthecountry.WehavebeenimportingalargevarietyoffoodsfromEuropeandtheU.S.A.andconsiderthatwehaveconsiderableexperienceinthisfield.Abrightprospectforyourproductsinourmarketisforeseeable,Welookforwardtohearingfromyouandassureyouofourclosecooperationatalltimes.Yoursfaithfully,Letter2AskingtoEstablishBusinessRelationsDearSirs,YourletterofNovember21addressedtooursistercorporationinShanghaihasbeentransferredtousforattention.Astheitemsfallwithinthescopeofbusinessactivities,weshallbepleasedtoenterintodirectbusinessrelationswithyou.WehavelearnedthatyouareoneoftheleadingimportersandwholesalersofElectricandElectronicMachineryandEquipmentinThailand.Weareexportersofthesamelinesofbusiness,havingabusinessbackgroundofsome40years,andarenowparticularlyinterestedinexportingtoyourcountryElectronicProductsofalltypes.Allkindsofourproductsaregoodsellersandworthcommendationfortheirexcellentquality.Ifyouareinterestedinmarketingtheseproductsatyourend,pleaseletusknowandweshallbepleasedtosendyouourquotationsandsamplebooksuponreceiptofyourspecificenquiries.Welookforwardtoyourfavorablereply.Yoursfaithfully,Letter3AskingforCataloguesDearSirs,WeoweyournameandaddresstoBankofChina,LagosBranch,throughwhomwehavelearntyouareexportersofChineseTextilesandCottonPieceGoods.Foryourinformation,textilesareourmainimports,butnowweareespeciallyinterestedinimportingPrintedShirtingfromyourcountry.Ifyoucanassureusofworkableprices,excellentqualityandpromptdelivery,weshallbeabletodealinthesegoodsonasubstantialscale.Wewouldthereforehighlyappreciateitifyouwouldsendusbyairmailcatalogues,samplebooksandallnecessaryinformationregardingPrintedShirting,soastoacquaintuswiththematerialandworkmanshipofyoursupplies.Wearelookingforwardtoyourearlyreply.Yoursfaithfully,Letter4AskingtoEstablishBusinessRelationsDearSirs,YournameandaddresshavebeenrecommendedtousbytheCommercialCounselor’sOfficeofourEmbassyinyourcountryaswell-establishedimportersoflightindustrialgoodsinyourcountry.Wenowavailourselvesofthisopportunitytowritetoyouandseeifwecanestablishbusinessrelationsbyastartofsomepracticaltransactions.Ourcorporationisestablishedforthepurposeofcarryingonimportandexportbusinessaswellasotheractivitiesinconnectionwithforeigntrade.Weareactiveincommercialintercoursewiththetradeandfinancialcirclesofvariouscountriesanddistricts.Wearestrivingtoexpandeconomiccooperationandexchangeoftechnologywithforeigncountries,andtoutilizecommonandreasonableinternationalpracticesinaflexibleway.Toacquaintyouwithlightindustrialgoodswehandle,wearesendingyou,byseparateairmail,acommoditylistandseveralsamplebooksforyourreference.Wewelcomeyourinquiries.Yoursfaithfully,Letter5InvitationtoGuangzhouFairGentlemen:WearegladtolearnthatyouareconsideringavisittoChinatopavethewayforcooperationbetweenourtwocompanies.Weagreewithyouthatadiscussionbetweenusinpersonisbeneficialandnecessary.AsthenextsessionoftheChineseExportCommoditiesFairinGuangzhouistobeheldfromApril15toApril27,2000inthecityofGuangzhouinsouthernChina,wewouldliketosuggestthatyouattendit.Thegeneralmanagerandsalesrepresentativesofourcompanywillbetheretomeetyouandconductnegotiationswithyou.SomeofthenewproductswillbeondisplayatourstandsattheFair.AfterthevisittotheFairyouarewelcometocometothecityofNanjingtoseesomeofthefactoriesyouareinterestedin.Providedyouhavedecidedonsuchavisit,wewillforwardyouaformalinvitation,withwhichyoucanapplyforanentryvisa.WeareconfidentthatourmeetingattheFairwillbeproductiveandleadtoadvanceofourbusinessrelations.Yourssincerely,Letter6AnitineraryofaVisitGentlemen:Weareinreceiptofyourtelexmessagethismorning.Incompliancewithyourrequest,wehavemadeatentativeitineraryforyourtradegroup’svisittoNanjingasfollows:July24,Monday10:00a.m.:ArrivalinNanjingbyMU98032:00p.m.:BusinessnegotiationJuly25,TuesdayMorningandafternoon:GoingtoSuzhoutovisitSuzhouIndustrialParkJuly26,WednesdayMorning:ReturnfromSuzhoutoNanjingAfternoon:VisitfactoriesinNanjingJuly27,Thursday9:00a.m.:BusinessnegotiationAfternoon:SightseeinginNanjing7:30p.m.:DeparturefromNanjingtoBeijingbyFlightCA1505Theaboveitineraryisopentoalterationsandyourcommentsandsuggestionsarewelcome.Yourpromptreplywillbehighlyappreciated.RespectfullyYoursLetter7ShowingInterestinProductsDearSirs,Wehavereadyouradvertisementin“EconomicReporter”andwearegladtoknowthatyouareoneoftheleadingexportersofsilkblousesinChina.Weareinterestedintheproductsandwouldliketobeinformedofdetailsofyourvarioustypes,includingsizes,colorsandprices.Wearelargedealersinsilkgarments,havingover15year’sexperienceinthisparticularlineofbusiness.Silkblousesofgoodqualityandmoderatepricescommandagoodsaleinourmarket.Whenreplying,pleasestatetermsofpaymentanddiscountsyouwouldallowo