unit 4会议日程

MeetingAgendaBusinessWritinginEnglishLearningObjectives1.SituationalTask2.GroupDiscussion3.SampleAnalysis4.Summary5.PracticeUnit4:MeetingAgendaMeetingAgendaUnit4:MeetingAgendaLearningObjectivestolearnabouttheformatandofmeetingagendas;towriteappropriateandeffectivemeetingagendas.Inthisunit,youareexpectedMeetingAgendaSupposeyouarethesecretaryoftheEasternCommunicationCo.Ltd.andyouarerequiredtodrawupanagendaofthe5thMeetingoftheSecondBoardofDirectors.SituationalTask1SituationalTask1MeetingAgendaEASTERNCOMMUNICATIONCO.LTD.Agendaofthe5thMeetingoftheSecondBoardofDirectorsDate:Jan.15,2007Time:9:00a.m.-11:00a.m.Place:MeetingRoom2011.NominatingCommittee’schangesinPresidencyofEasternCommunicationCo.Ltd.2.NominatingCommittee’schangesinSecretaryofBoardofDirectorsofEasternCommunicationCo.Ltd.3.IncomeCommittee’sontheincomeofSeniorManagementofEasternCommunicationCo.Ltd.4.IncomeCommittee’sonthesubsidyofAbsoluteDirectorsofEasternCommunicationCo.Ltd.SituationalTask1MeetingAgendaWhatarethecomponentsofameetingagenda?Whataretherequirementsonthelanguageofameetingagendaused?Youaredividedintoseveralgroups.Thenyoucomparethememosyouhavedraftedanddecideonwhosemeetingagendaisthemostappropriate.Whendiscussing,youareexpectedtopayattentiontothefollowinghints.Notes:What’sthepurposeofwritingameetingagenda?GroupDiscussion2MeetingAgenda1.What’sthepurposeofwritingameetingagenda?Thepurposeofwritingameetingagendaistoinformtheparticipantshowtoprepareforthemeetingbytellingthemwhatandwhenistobeaccomplished.2.Whatarethecomponentsofameetingagenda?Generallyspeaking,ameetingagendaismadeupoftwoparts:headingandbody.3.Whataretherequirementsonthelanguageofameetingagendaused?precise,clearanddetailedGroupDiscussion2MeetingAgendaAGENDAOFTHEBOARDMEETINGDate:December12,2007Time:9:00a.m.-11:00a.m.Place:MeetingRoomoftheCompany1.Thenumbersofthenextyear’sboard.2.Thelistofcandidatesofthenextyear’sboard.3.Dateandplaceofthenextstockholders’meeting.BodySampleAnalysis3HeadingMeetingAgendaTheFunctionofMeetingAgendasAmeetingagendaisanimportanttoolformakingsuremeetingsreachtheirobjectivesbycoveringtheessentialtopics.Itistoinformtheparticipantshowtoprepareforthemeetingbytellingthemwhatandwhenistobeaccomplished.Summary4MeetingAgendaTheFormatofMeetingAgendas1.HeadingTheheadingisparticularlyusefulifparticipantscomefromdifferentgroups/organizations,oriftheagendawillbemadepublicrecord.Itisknownthattheheadingincludesthefollowingitems:title,meetingdate,startingandendingtime,meetingplace,meetingsubject.Largemeetingslikecommitteemeetingmayalsoconsistofsuchitemsasapologiesforabsence,mattersarisingfromlastmeeting,correspondence,dateofnextmeeting.Summary4MeetingAgendaTheFormatofMeetingAgendas2.BodyThebodyoftheagendaliststheactualitemstobecoveredduringthemeeting.Whenpossible,thewriterneedtouseactionablewordssuchasapprove,discuss,adopt,andannouncetoletparticipantsknowwhatisexpectedofthem.Summary4MeetingAgendaWritingTipsMeetingagendasareapartofanywell-functioningstafforbusinessmanagementstrategy.Whiledraftingameetingagenda,youshouldmakesurethatallimportanttopicsarecoveredandwasteoftimeisminimized.Summary4MeetingAgendaWritingTipsHerearethestepstotakeinwritingameetingagenda.1.MakeannouncementsAnnouncementsshouldalwaysbepartofameetingagendasothatanynewordevelopingbusinessissuescanbenotedatthebeginningofthestaffmeeting.Itservesasachanceforeveryonetocatchuponhappeningsandbesynchronizedthroughouttherestofthemeeting.Summary4MeetingAgendaWritingTips2.DiscussschedulesThisportionofmeetingagendashouldcoverscheduledbusinessevents,importantmeetings,andthelike.Ifakeystaffmemberisgoingtobeoutonvacation,thiswouldbetheportionofthemeetingagendawhereemployeeswoulddiscusshowtohandletheirvacantduties.Summary4MeetingAgendaWritingTips3.SharereportsThemeetingagendashouldincludeasharingofreports,businessdevelopments,plans,successes,failures,etc.Thismaterialcanbeusedinimprovingemployeeperformance,customersatisfaction,sales,orwhatevermayberelevanttoyourbusiness.Summary4MeetingAgendaWritingTips4.Allowforfeedbackandagameplan.Thispartofthemeetingagendaistoensurethatallemployeesareonthesamepage;thateveryoneknowswhattheirgoals,tasks,andresponsibilitiesare.Summary4MeetingAgenda1.我们确定下次会议的时间和地点吧。Let’ssettlethedateandplaceofnextmeeting.2.上次会议产生了些问题。Therearesomemattersarisingfromlastmeeting.Practice5Translating1MeetingAgenda3.如有其他议题请在会议开始之前以书面的形式通知公司秘书。ItemsofotherbusinessmustbenotifiedtotheCompanySecretaryinwritingbeforethestartofthemeeting.4.会议将于下午六点前结束。Themeetingwillendnotlaterthan6p.m.Practice5Translating1MeetingAgendaDirections:Pleasewriteameetingagendabasedonthefollowinginformation.某公司拟于2006年12月2日上午9点到11点在办公楼会议室举行一次经理办公会，讨论如何满足消费者的需求，扩大公司的利润问题。Practice5Writing2MeetingAgendaPractice5Writing2MANAGEMENTMEETINGAGENDADate:December2,2006Time:9:00a.m.-11:00a.m.Place:ConferenceRoom,OfficeBuildingSubject:MeetCustomers’NeedsandIncreaseProfits1.Automateproductionofthecartomakeabout4,000carsayear.2.Subcontractthemanufactureoftheenginetoanotherfirm,toincreaseproductionby10%to20%.3.Usemoremechanizedtoolstomakethebodyandincrease