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MeetingAgendaandMinutesMeetingAgenda•Activity:Fillinthegapswiththewordsfromtheboxtoobtainthedefinitionofabusinessmeetingagenda.eventsattendtitlebusinessplanincludes•Abusinessmeetingagendaisa____forabusinessmeeting.It______elementssuchasthetime,place,and_____ofthemeeting,peoplewho______themeeting,andtheorderofthe______tooccurinthemeeting.Thestructureofameetingagenda1.Reference2.Titleofthemeeting3.Placeofthemeeting4.Timeofthemeeting5.Eventsintimesequence:•Event1.•Event2.•EventN.Whyisthemeetingagendasoimportant?1.providesafocusforthemeeting(theobjectiveofthemeetingmustbeclearlystatedintheagenda).2.canbeusedasachecklisttoensurethatallinformationiscovered3.letsparticipantsknowwhatwillbediscussedifit'sdistributedbeforethemeeting.Thisgivesthemanopportunitytocometothemeetingpreparedfortheupcomingdiscussionsordecisions.•Situation:AsecretarypreparesameetingagendaforthemembersoftheBoardofDirectorsofFarEastTextilesEnterpriseLtd.Inthemeeting,areport,apricelist,recentcompanyprogresswillbediscussed.Sample1Ref:BD/11.2/032345AgendaforthemeetingoftheBoardofDirectorstobeheldintheBoardroom202at2:30p.m.onThursday,2ndNovember,2003.Themeetingwillconsiderthefollowingissues:a)Mattersarisingfromthereport.b)ThequotationreceivedfromIshibodaMachineToolsLtd.forthesupplyoftextileweavingequipment.c)Toreviewtheprogressofthecompany’srecentsalesprogramforitssyntheticsilk.d)Dateandplaceofthenextmeeting.•Structureanalysis:•1.Referenceoftheagenda•2,3,4,Title,people,place,timeofthemeetingetc.•5.Issuestobediscussedinthemeeting.Activity:Writeameetingagendawiththefollowingdetails.会议：经理会议时间：2004年5月10日星期一上午9点地点：第一会议室议程：–评估2004年春季销售进展–讨论下列人员谋求助理会计职位的申请：Mr.T.A.Grison，31岁，现任贸易促进委员会助理会计Mr.B.Ball27岁，现任N&B有限公司财务经理助理MissJ.Simpson，26岁，现任本公司的会计助理–下次会议的时间和地点Ref:MM/5.10/04|Ref:MM/5-10-04AgendaforthemanagerialmeetingtobeheldintheNo.1MeetingRoomat9:00amonMonday,10thMay,2004.Themeetingwillconsiderthefollowingissues:1.ToreviewthesalesprogressofSpring2004.2.ToconsiderapplicationsreceivedforthepostofAssistantAccountantasfollows:Mr.T.A.Grison,aged31,presentlyAssistantAccountantattheTradePromotionCouncilMr.B.Ball,aged27,currentlyAssistanttotheAccountingManager,N&BCompanyLtd.MissJ.Simpson,aged26,presentlyAccountingAssistantwiththecompany.3.Dateandplaceofthenextmeeting.Minutes•Definition•Minuteisasummarizedorcondensedrecordofwhathastakenplaceinameeting.Itisawrittenrecordtobekeptforfuturereference.Itmayrecordreviewofthepastactivities,newdecisionsandpolices,andprovidethedecision-makingprocess.Thestructureofameetingminute1.Thenameofthemeeting2.Theplace,timeofthemeeting3.Arecordofattendance(forsmallmeetings,alistofthosepresentorabsent;forlargemeetings,thenumberofmembersinattendance)4.Thenameofthepersonpresiding5.Majorpointsdiscussedandthedecisionsmade.6.Thedate,time,andplaceofthenextmeeting7.Timeofadjournment(thetimewhenthemeetingfinished)8.Signature(thenameoftherecorder)•Situation•TheSecretaryofXinhuaElectronicCo.Ltd.SophieLiuwritestheminutesoftheManager’smeetingheldonJanuary11,2004.Atthemeeting,thePersonnelManagerSueinformedthestaffchange,theSalesManagerAlanmadeareportonthelatestmarketdevelopment,themanageroftheTechnicalDept.Davidsuggestedinterflowoftechnologyandexperiencebetweenthebranchoffices,andthemanageroftheFinancialDept.Edwardproposedthecutting-downonlunchallowancewhichwouldcontinuetobediscussedlater.SampleMinutesoftheManager’sMeetingXinhuaElectronicCO.LTD.January11,2004Presiding:Mr.RobinHillPresent:MissSueChenMissSophieLiuMr.AlanSmithMr.DavidYangMr.EdwardLee–Thechairmancalledthemeetingtoorderat3:00p.m.–ThechairmanfirstaskedMissSueChen,thePersonnelManager,toinformthestaffchanges.MissSueChensaidthatTreasurerhadretiredattheendofDecemberandMr.EdwardLeehadbeenappointedtoreplacehim.–TheSalesManagerMr.AlanSmithmadeabriefreportonthelatestmarketdevelopment.HesaidthattheCompanywasfacingfiercecompetitionfromaSouthKoreanelectronicmanufacturer.HeoutlinedhowactioncanbetakentocounterKolung’smarketingstrategies.–TheManageroftheTechnicalDepartmentMr.DavidYangsuggestedtechnicalexpertsgoaroundbranchofficestostimulatetheinterflowoftechniqueandexperience.–Mr.EdwardLee,thenewlyappointedTreasurer,presentedhisideaonthecutting-downonlunchallowancewhichwasopposedbyMissSueChenandMr.DavidYang.Thechairmandecidedtodiscusstheproblemlater.–ThenextmeetingwillbeheldonFebruary11,2004,at10a.m.intheconferenceroom.–TheMeetingadjournedat11:45a.m.–Respectfullysubmitted,–SophieLiu,Secretary•Structureanalysis1.Title2.Theplace,dateandtimeofthemeeting3.Thenameofthepersonpresiding4.ARecordofAttendance5.Anaccountoftheevents6.Thedate,time,andplaceofthenextmeeting7.TimeofAdjournment8.SignatureShenyangTradingCo.,LtdDate:June10,2004Present:JohnSmith(Chair),BrianLi,CarlRead,MarkBrown,andStellaWoodsApologiesforabsence:SandyLeonardTheregularmonthlymeetingofShenyangTradingCo.,LtdwasheldatRoom4008,theImperialHotel,9:00a.m.June10,2004.ThemeetingwaspresidedoverbyJohnSmith,President.MinuteTheminuteofthelastmeetingwasapproved.NewproposalsBrianLireportedtheavailabilityofexploringoverseasmarketandhisproposalwasunanimously(一致