Lesson-1-Formal-Emails

HowtoWriteaFormalEmailAdEWritingCourseLesson1FormalEmailsarePoliteAformalemailrequiresastudentto:1.Politelyandrespectfullyaddresssomeone2.Thoroughlyidentifyhis/herself3.Clearlyandconciselyexpressanideaormakeanappropriaterequest4.Politelyandrespectfullyconcludeandsignoff2ElementsofaFormalEmail1.Subjectline2.SalutationwithFormalTitles3.Body4.Closing5.SignoffandSignature6.Automatedsignature(optional)31.SubjectLineIntroducesthereasonwhyyou’rewritingtothispersonShouldbeshortbutclearExamplesRequestforhomeworkassignmentQuestionregardinghomeworkHomeworksubmissionRequesttodropclass退课42.1.SalutationAgreetingtoaddressyourrecipientDear---Ifyoudon’tknowthenameoftheperson:DearSir/Madam:(thecolon冒号makesitmoreformal)DearSir/Madam,(thecomma逗号indicatesslightlylessformal)ToWhomitMayConcern:(colon=moreformal)ToWhomitMayConcern,(thecomma＝lessformal)52.2FormalTitlesFemaleMiss–unmarried(notrecommendedforformalemails)Ms.–avoidsissueofmaritalstatusMrs.–marriedMaleMr.–avoidsissueofmaritalstatusDr.–PhDormedicaldoctor6Doyouhavetheappropriateformaltitleinyouremail?3.BodyBeclearandto-the-point.Whoareyou?Whyareyouwriting?Saywhatyouneedtosayinthesimplestwaypossible,thenstop.74.ClosingAstatementattheendoftheemailtosumuporthank1.Ilookforwardtohearingfromyousoon.2.Ihopetohearfromyousoon.3.Thankyouforyourpatience.4.Thankyouforyourconsideration.5.Haveahappyholiday!Google,“formalemailclosings”85.SignoffandSignatureSignoff:likeasalutation,butattheendoftheemailandbeforeyourname.Signoffsarealwaysfollowedbyacomma(,)andthenyournameonthenextline.Commonexamples:Sincerely,Bestwishes,Warmregards/wishes,Thankyou/Manythanks,Signature:yourname.Youmustalwayssignyournameattheendofaformalemail!96.AutomatedSignature(optional)GivesallyourimportantidentifyinginformationNameYourposition(job,studentlevel)Whereyouwork/studyHowtocontactyou(optional)PhonenumberFaxnumberQQWebsiteGointoyouremailsettingsandcreatetheautomatedsignature–youdonottypethisineveryemail,itshouldalreadybethere(automatic!)（在邮件设置里设置好你的信息！）10Makinganappropriaterequest:LanguageLanguageisNOTappropriate.Canyouhelpmedothis?Here/SeeIneedyouhelpmecheckmyessayon…Betterlanguagechoices:Couldyoukindlyletusknowif...?Wouldyoumindsendingusa...?Iwouldappreciateifyoucould…Pleasebesokindastoforward…11ExampleofaformalemailSubject:ThankyouDearMs.Xia,Ireallyenjoyedyourlectureyesterdaymorning.IneverknewtheproperformatforEnglishpunctuationissodifferentfromChinese.Iwilldomybesttotypeproperlyfromnowon.Thankyou,andhaveaniceday!Sincerely,BruceWangStudent#12345678901HandeLawWritingCourse,Thursday,13:30–15:1012EmailsinEnglisharenotusuallyindented(需要左对齐)AttachmentsWhenyouattachadocument,makesureyouclearlymentionitinthebodyoftheemailANDthatthenameoftheattachmentisclear.IntheBodyyoucansay:My“introductionpart”isattached.NameofAttachment:8class_Introduction_JaneXiaOr:Pleaseseethecourseoutline,attached.NameofAttachment:8class_Introduction_JaneXia13HomeworkDuenextclassWriteanemailtointroduceyourselfanddescribeatleastonethingaboutyourwritingthatyouwouldliketoimproveandoneinterestingfactaboutyourself.Writetheemailonlineandthenprintthescreenandbringahardcopytoclass.Youarenotactuallysendingmeanemail!IncludeALLcomponentsofaformalemail,withanautomatedbilingualsignature.Subjectline:EnglishWritingSelf-Introduction(8/10/1330oclock)(chooseone)14