实用商务英语函电课件-Unit 5

Unit5Orders,AcceptancesandRejectionsBackgroundintroductionLesson1Lesson2Lesson3UsefullysentencesWritingpracticeSupplementarysamplelettersIntroduction•Whatisanorder?Anorderisarequestofaspecifiedquantityofgoods.Veryoften,itisonlyafterexchangeofanumberofletters,faxesoremailsthattwopartiescomeentirelytotermsandthebuyerfinallyplacesorfilesaformalorderbyletterorfax.Usuallyaformalordershouldcontain:nameofthecommodity,articlenumber,specification,etc.;quantity;deliverydateandportofdestination;unitprice,totalamount,andpriceterms;paymentterms,etc.Rulestobeobservedinplacinganorderbyletter:•Don’tforgettoputtheordernumber(O/N)whichisusedforthepurposeofidentificationandistobequotedoneveryinvoiceandonallcorrespondencerelatingtotheorder.•Givespecificdetailsaboutwhatyouwantsothatthesupplierwillnotsendyouthewronggoods.Youcandescribethenameoftheproducts,sizes,colors,cataloguereference,quantity,priceperunit,extensionandtotal.•Itiswellworthemphasizingthatafullstop(.)shouldbeusedtoseparatewholenumbersfromdecimals,whileacomma(,)toseparatethousands,millions,etc.Itiswellworthstatingthesizeofordersinwordsaswellasinfigures.•Itisimportantforyoutospecifywhereandhowthegoodsaretobeshipped,thedestination,date,packingandinsurance.•Youmightaswellmentionthemethodofpayment---anenclosedcheck,letterofcredit,etc.andwritethetermsofconfirmationofthesupplier’soffer---discount,installment,etc.•Itisthebuyer’sresponsibilitytoaskforthenecessarydocumentssuchasBillofLading,CommercialInvoice,andInsurancePolicytosatisfycertainregulations.•Lastbutnotleast,youcanstateintermswhichhavebeenagreedwiththesellerinpreliminarynegotiationsapenaltyclauseeitherforlatedeliveryorpoorquality.Lesson1SampleLettersforOrders1.ordern.订单，所订货物；v.订购placeanorderwithsb.forsth.向某人订购某物e.g.Wearegladtoplaceanorderwithyoufor2,000teapots.Ifyouorderimmediately,wecanmakeshipmentthismonth.●Purchaseorder购货订单订购函可以使用表格形式，如订单、购货确认书、或者购货合同，也可以是商务信函。订货时，内容必须准确、清楚、讲究礼貌，对于重要的交易条款必须做出明确规定。其他还有：定制订单orderforcustom-made日常订单routineorders未完成的订单outstanding/pendingorder首次订单initialorder新订单freshorder重复订单duplicateorder试购订单trialorder执行订单toexecute/fulfillanorder接受订单toacceptanorder取消订单tocancel/withdrawanorderrepeatorder:re-order返单,也称翻单。客人下了订单，由于销路不错，就再下和上单要求差不多的订单，这种形式叫翻单。有的订单因质量好而连续翻单。repeatn.续订订单，复数：repeats;repeatorders;furtherordersrepeatorder与原单除装运日期不同外，价格与数量甚至详细规格亦不尽相同。除装运期不同，其他完全相同的订单叫duplicateorder.2.S/C:SalesConfirmation销售确认书SalesContract销售合同P/C:PurchaseConfirmation采购确认书PurchaseContract采购合同3.exprep.从，在…交货ex.S.S“Peace”由和平轮卸下（mainlyusedinimport)perS.S“Victory”由胜利轮装运（mainlyusedinexport）4beinurgent/greatneedof或bebadlyinneedof急需Thesellingseasoniscoming;ourclientsareinurgentneedofthesegoods.销售旺季临近，我方客户急需此货。5.withoutanydelay迅速请速递交单证。Pleaserushdocumentswithoutanydelay.6.effectdelivery交货effectv.实现；完成Pleaseeffectinsuranceonyourside.Shipmentcanbepromptlyeffected.effectshipment装船effectinsurance投保effectpayment支付effectdelivery交货effect(n.)效果；影响takeeffectfrom/on自（在）……开始生效新修订的价格将从下月1日起开始生效。Thenewlyrevisedpriceswilltakeeffectfrom/onthefirstofnextmonth.7.duplicateadj.复制的,副的,完全相同n.复制品,副本vt.复写,复制,使加倍Weintendtoplaceaduplicateorderandwonderifyoucouldaccept.induplicate=in2copiesintriplicate=in3copiesinquadruplicate=in4copiesKeystotheexercisesofLesson1Ⅰ.Closethefollowingletterwithappropriatewordsorphrases.⑴turnedout⑵sure/confident⑶duplicate⑷openedthrough⑸confirmation⑹approaching⑺urgently⑻dispatched/delivered⑼attentionII.TranslatethefollowingsentencesintoEnglish.1.Youmaybeassuredthattheshipmentwillreachyouingoodtime..2.WearegladtoinformyouthatwehaveshippedyourgoodsperS.S.“Legend”whichisduetoleaveheretomorrow.3.Asthemarketisgoingup,wewouldsuggestinyourinterestthatyouacceptourofferedpriceatonce.4.Weintendtoplaceaduplicateorderandwonderifyoucanaccept.5.Pleasebookthenecessaryshippingspaceinadvancetomakesureoftimelydispatchofourorder.Lesson2AcceptanceandPartialAcceptanceofOrders1.makeupv.拼凑成，配齐，弥补makeupanorder备齐订货请你方补齐所缺部分。Youarerequestedtomakeuptheshortage.2.book(v.)登记入账薄；bookone’sorder=acceptone’sorder接受某人的订单e.g.Wehavebookedyourorderfor200pcs.bookanorderwithsb.=placeanorderwithsb.向某人订购/购买Wehavebookedanorderfor200pcswithyou.book(v.)预定WehavebookedshippingspaceonS.S.“WhiteCloud”whichisscheduledtosailon4thMay..3.hereby在此，兹=bythishereafter此后=afterthisherewith同此=withthisherein在此=inthishereinafter在下文=inafollowingparthereunder在下面=underthishereof关于此=ofthishereto附此=tothis4.inone’sfavour以某人为受益人TherelativeL/Cwillbeopenedinyourfavourwithinthisweek.以你方为受益人的有关信用证将于本周内开出。5.装运时间的表达：onorabout在某一天或某一天左右onorbefore在某一天或某一天之前;不晚于...类似于notlaterthan,by/before.6.upon/onreceiptof一收到即（做某事）Uponreceiptofyourinstruction,weshallmakenecessaryarrangements.类似短语：upon/onrequest一经要求即······upon/onexamination一经检查即···7．forone’sfile供某人存档类似表达：forone’srecord供某人存档forone’sreference供某人参考forone’sinformation供某人参考forone’sconsideration供某人考虑forone’sperusal供某人详阅KeystotheexercisesofLesson2Ⅰ.Choosethebestanswer.1.b2.a3.c4.b5.d6.B7.c8.b9.c10.b11.aII．TranslatethefollowingletterintoEnglish.DearSirs,WearesatisfiedwiththenegotiationresultattheCantonFairlastweek.Wenowdecidetoord