Effective Presentation Skills(Level 2)

EffectivePresentationSkillsCCCMFGMgrsSharingSession3StepstoaSuccessfulPres.PlanItOrganizemessageandsharpenfocusPrepareItConstructandrefinegraphicsPresentItCommunicatethemessagewithsupportingelementsFindingtheCentralMessageDon’tputeverythingrelevantintoajumbleFindasimplebasicpointWriteitdownin1sentenceCheckwhetheritcuttheheartofthemessage,ifnot,reviseitPlanItExamples:“Dellunderstandyourbusiness.”“Thistechnologyisthebestforyourrequirements.”“Weneedmoretimetodothisjobright.”CriteriaforCentralMessageCheckwhetherthecentralmessageiscorrectlywrittenWhatdoestheaudienceneedtoknow?Whatdoestheaudiencewanttoknow?Whatarethepossiblebenefitsofasuccessfulmeetingforthisaudience?(WIIFM)Whatquestionsmighttheaudiencehave?PlanItBuildYourCaseAssumeyouraudienceisnotpreparedtoacceptyourmessageThepurposeofthetalkistomovethemtoyourpointofviewOrganizethemessagesusingPyramidPrinciplePlanItFromtheTopDownPlanItDell’ssolutionisyourbestchoice,becauseitscombinationofproductsandservicesisintegratedandflexible,andbecauseweunderstandyourbusinesschallenges.DellProductsworktogetherDellofferstheflexibilityofopensystemDellservicestieeverythingtogetherDellhasexperienceinyourindustryFromtheTopDown(Con’t)PlanItDellProductsworktogetherServerStorageIntegrationOthersBuildingtheCaseThepyramidhasbeenformedEnrichitwithBulletpointsChartsGraphsOrganizethetalkfirst,thenputdetailsin.PlanItPreparingfortheTalk(PPT)UsethestandardcompanyformatDonotchangeformat,it’sdesignedtoforavarietyofuses.Alluseoneformatwillgiveothersafeelingofbeingconsistent.PrepareItPreparingfortheTalk(PPT)Don’tassumeyouneedthesoftwaretomakeyourpresentationLapVisualEachonegetacopy.GoodforcomplexdatasheetandchartsEaselsorwhiteboardsGoodforincreasinginteractivityamong15orfewerpeopleOn-screenpresentationPolishedandsuitableforlargeaudience,mostcommonlyusedPrepareItDon’tOverdueItVisualsarenotyourpresentation.LessismoreJustprovidethecuestothemessagetoraiseinterestandattractattentionProjectedvisualshaveseverelimitsMustbereadfromadistanceMustbesimpleandboldComplexgraphsandchartsaresuitabletobeputinaprintedformPrepareItTemplateAlthoughwecandosomecustomization,thereareafewthingsthatweshouldnotchange:BasicformatofthecompanytemplateTrytouseArial(TimesNewRomanandBodoniaregoodforprintedorLightcoloredpaperversions)Logo(size,color)Minimum“point”offontsizePositionof“DellConfidential”PrepareIt2420BulletPointTextDon’tuselongpassagesoftextReadingwilltakeaudiences’attentionPleaserefertothenext2slidesPrepareItSample#1(poorlyprepared)Dellserversoffers30percentpriceperformanceedgeoverthecompetitorsDellserversofferalowerTCOduetoadvancedmanagementcapabilitiesDellserverssupportLinuxandopenstandards,offeringgreaterflexibilitytoexpandandforthefuturePrepareItSample#2(wellprepared)DellServersPrice-performanceedge:+30%AdvancedMgmt–LowerTCOLinux&openstandards=FlexibilityPrepareItBulletPointTextDonotpresentwholemessageonslideMerelyprovidescuestothemessageDon’ttoomanypointsinthesameslideSuggestionisnomorethan5Ifpointsaremorethan5,arrangethemintomoregeneralpointstocutthemdownPrepareItSample#3DellServersPrice-performanceedge:+30%AdvancedMgmt–LowerTCOLinux&openstandards=FlexibilityPrepareItSample#4PrepareItPrice-performanceedgeAdvancedProcessorsMainframe-liketechnologiesBenchmarks:vs.Sun,HPSample#4PrepareItDellServersPrice-performanceedge:+30%AdvancedMgmt–LowerTCOLinux&openstandards=FlexibilityBulletPointText(Con’t)It’sOKtorepeatslides.LettheaudiencefeelthelogicalflowwouldbefineIflongpassagesmustbeused,typeinboldandlargefontMakesureit’sworthreadingfortheaudiencePrepareItUsingChartsChartsmustbereadDon’tmakethemtoocomplicated!Theydon’tconveyinformationTheypresentinfoinawaythat’seasiertounderstandComplexchartsofsimpleinfoarefailures.SimplechartsofcomplexinfoareachievementsIfcomplexchartsmustbeusedsuggesttoputtheminprintedversionPrepareItPresentingWeoftenemailaPPThopingthatitwillpresentitselfUnlessextremelywellmadeandincludesalltheinfo,itwillnotstandonitsownIfyouhavetodothis,pleaserecordyourcommentinthefile.Orifthiscan’tbedone,addyourcommentsinthespeaker’snotesectionPresentingItRehearsalNotnecessarytostandandpretendtobeinaconferenceroomDon’tskiporskimovertheintroandsummaryNeedtobespokenaloudTimeitAtleasttwicePresentingItRehearsal(Con’t)RecordyourselfandplayitbackToorushedortooslowDistractingwordsandphrasesIncorrecttimingLogicalflownotclearEtc.PresentingItTalkthetalkSpeaklowerandslowerthannormalWatchyourtoneofvoiceDeliveryourpresentationwithconfidenceandhumilityPresentingItSpeakingTipsDon’treadyourslideOnewaytopreventthisisONLYprovidecuestothemessageontheslide.ExplaintheslidesMaterialsshouldpromptthequestionsfortheaudienceMakethetalkmeaningfultotheaudiencePresentingItTransitionTransitionfirst,thenchangeslideWhenchangingslides,payattentionto:ContinueeyecontactwiththeaudienceasyoufinishdiscussingthepreviousslideHoldtheeyecontactasyoumakethetransitiontothenextslideBequite–stoptalking–asyoureplacetheoldvisualwiththenewoneMakeeyec