business-meeting-1

TeachingInstructionsBusinessMeeting-11/4MeetingPractice120minClasslever:UpperIntermediatePurpose:Practiceintakemateriallanguagepointsandadditionalknowledgeelementsintroducedbytheteacherinpreviousclasses.Whyarewehere?PPT2-Howcanweraiseameeting?Whatmediumsofcommunicationcouldweusetoraiseameeting?TelephoneEmailIMLetterFace-to-FacePreviousMeetingMemorandumFaxPPT3WhatmakesagoodmeetingAskthequestiontothestudents.Getthemtotrytothinkaboutwhatactuallymakesagoodmeeting.WritedownthepointsPreparationProcedureCommunicationNowgoovereachofthenext3slides.Explainthewordsmentionedintheseslidessothatstudentsareclearinthefuturewiththeterminologiesofmeetings.PreparationHavetheparticipantsbeeninformedofthe:Date,Place,Time,Agenda,Objectives,Specificpreparation,documentation,specificroles?PurposeDotheparticipantsSharethesameexpectations?Haveclearobjectives?Understandthescope/Limitsofthemeeting?PPT4Whatmakesagoodmeeting?ProcedureHastheprocedure(formalchairing,informalbrainstorming,etc.)beenagreed?Hastheagendabeenagreedandunderstood?Arethetimelimitsclear(duration,finishtime,dateandtimeofnextmeeting?RolesAretherolesclearlyunderstood?TeachingInstructionsBusinessMeeting-12/4Chairperson–Howmuchcontrolisappropriate?Minute-taker–Detailedminutesorjustasummary?Participants–Generaland/orspecificcontributions?PPT5Whatmakesagoodmeeting?CommunicationDoalltheparticipantsgetachancetocontribute?Isthereacleardirectiontothemeeting?Dotheparticipantsunderstandeachother?Isthereapositiveatmosphere?Isthereaclearoutcometothemeeting?PPT6Meeting1and2QuestionsWatchthefollowingmeetingexamples.LookathowChrishandlesthispartofthemeeting.Hashemetthepointswhichyounoted?Howdidtheotherparticipantsprepareforthemeeting?AmeetingofseniorSalesandMarketingpersonnelhassuddenlybeencalled.Internalmeetingslikethisareusuallychaired,butquiteinformally.Becausethismeetinghasbeencalledatshortnotice,nobodycanbesureoftheprocedureitwillfollow.ChrisDawkins–MarketingManager–DarkGraySuitePeteSutherland–MarketResearchManager–LightgraysuiteSusanKing–SalesManager–NavySuiteAnnMorgan–PromotionsManager–BlondeHair.PPT7Meeting1PPT8Meeting2Thenextslidesfrom9to12youwillneedtogothroughthewordsandtheirmeanings.Trytoaskthestudentswhatthewordsmean.Iftheydon’tknowexplaintothemwhatthewordsmean.It’simportanttotrytogiveexamplesentencesorsituationswherethesewordswouldbeused.PPT9LanguageFocusWhatdowecallit?MeetingConferenceGet-togetherDiscussionChatWhoparticipates?Chairperson(Chairman/Chairwoman)ParticipantDelegateColleaguePPT10LanguageFocusWhat’stheatmospherelike?PositiveFriendlyCollaborative–comesfromCollaborationwhichmeans-ActofworkingjointlyCo-operativeORTeachingInstructionsBusinessMeeting-13/4NegativeHostileUnfriendlyCompetitiveUncooperativePPT11LanguageFocusWhatdowedo?DiscussBrainstormNegotiateProposeDecideExchangeIdeasRecommendPostponeWhatdowetalkabout?Items-AdistinctpartthatcanbespecifiedseparatelyinagroupofthingsthatcouldbeenumeratedonalistPointsIssuesTopicsMattersSubjectsPPT12LanguageFocusWhatdidwethinkofitall?Fruitful-ProductiveorconducivetoproducinginabundanceHelpfulProductivePositiveUsefulStimulating-MakinglivelyandcheerfulInterestingORPointlessFruitlessUselessBoringUnproductiveAwasteoftimePPT13MeetingPractice1Role-playYourcompanyhasdecidedtomovefromitscity-centreofficestoamoreremote,rurallocation.Thecompanywantsaslittledisruptionaspossibleandisofferinganattractivepackageincludingmeetingrelocationcostsandtheintroductionofastaffbonusscheme.However,therewillinevitablybesomeredundanciesasnotallstaffwillbeableorwillingtorelocate.Inpreparationforthismove,youdecidetocallameetingwithstaffrepresentatives.TeachingInstructionsBusinessMeeting-14/4Aspersonnelmanager,youwanttoensurethatstaffareproperlyinformedofalltheoptions.PPT14MeetingPractice1PointstoEnsureAchairpersonischosenUsethepointswhichwerenotedearlierabout“Whatmakesagoodmeeting”PreparationPurposeProcedureRolesCommunication