business-meeting-2

TeachingInstructionsBusinessMeeting-21/4PPT2-OpeningaMeetingLookatthestepsbelowinopeningameeting.Whichorderwouldyouexpectthemtotakeplace?a)6Agreeingthetimingofthemeetingb)5Allocatingorconfirmingtheparticipants’responsibilitiesc)4Outliningtheagendad)1Welcomingtheparticipantse)3Statingthepurposeofthemeetingf)2Introducingtheparticipants(wherenecessary)Gothroughthelanguagefocuses.Giveexampleswheretheywouldbeused.PPT3LanguageFocus-OpeningaMeetingStartingLet’sgetdowntobusinessWe’dbetterstart.OK,shallwemakeastart?Right,let’sbeginWelcomingWe’reverypleasedtowelcome…It’sapleasuretowelcomeI’d(particularly)liketowelcome…I’dliketostartbywelcoming…IntroducingI’dliketointroduce.Idon’tthinkyou’vemet…CanIintroduce…?PPT4LanguageFocus-OpeningaMeetingStatingpurpose/Objectives/AimsWe’reheretodayto…Ouraimisto…I’vecalledthismeetinginorderto…Thepurposeofthismeetingisto…Bytheendofthismeeting,weneed…SettingtheagendaAsyou’llseeformtheagenda…Haveyouallseenacopyoftheagenda?Isuggestwetakethisitemfirst/next/lastTherearethreeitemsontheagendaIsthereanyotherbusiness?PPT5LanguageFocus-OpeningaMeetingTimingThisshouldtakeabouttwohoursThemeetingisduetofinishat…TeachingInstructionsBusinessMeeting-22/4We’reshortoftime,socanIaskyoutobebrief?I’dliketokeepeachitemtotenminutes,otherwisewe’llnevergetthrough.Iwouldliketoaimforathreeo’clockfinish.Iwouldliketofinishbyfouro’clockPPT6LanguageFocus-OpeningaMeetingDefiningroles…,couldyoutaketheminutes?…haskindlyagreedtogiveusareporton……isgoingtotakeusthrough……,Iwonderedifyou’dliketotellussomethingabout…?FirstitemSo,thefirstitemontheagendais.…,wouldyouliketostart?PPT7-Practicethefollowinginformalmeeting:StartthemeetingWelcometheparticipantsStatetheobjectives–TodecideonanewappraisalsystemSuggesttheprocedure–goroundthetabletogetideas,andthendiscussFinishby4pmAsksomeonetobeginPPT8PracticethefollowingFormalmeeting:StartthemeetingWelcometheparticipantsStatetheobjectives–TodiscussapossiblejointventureAgendahasSevenpointsTiming–Approximately30minutesperitemwitha30minutelunchbreakIntroducethefirstitem–BackgroundPPT9-MeetingPractice–PairWorkPracticeopeningeachofthefollowingdifferentmeetingsWhileoneofyouopensthemeetingtheotherpersonshouldobserveandhelpwithanylanguagepointsandgivefeedback.ThenchangerolesPPT10-Meeting1:Typeofmeeting:Formal,internalmeetinginalargeorganization.8-10participantsNotalltheparticipantsknoweachotherObjectivesTolookatworkingpracticeswithintheorganizationTodiscusshowthesecanbeimprovedPPT11-Meeting2:TeachingInstructionsBusinessMeeting-23/4Small,informalmonthlymeetingbetweenpeoplefromdifferentpartsofthesameorganization.4-6participantsAlltheparticipantsknoweachother.ObjectivesToexchangeinformationaboutthelastmonth’sactivitiesTopreviewthenextmonth’sactivities.PPT12-Meeting3:Formal,client-suppliermeetingheldatclient’soffices.4-6participants(2or3fromeachcompany)ThisisthefirsttimethetwosideshavemetObjectivesTolookatclient’sneedsTodiscusspossiblewaysofworkingtogetherPPT13-Meeting4:Informalmeetingbetweenrepresentativesofdifferentorganizations12-15participantsPartofaregularseriesofmeetings–mostparticipantshavemetbefore.ObjectivesTodiscussnewEuropeandirectivesforcross-bordertradingPPT14-MeetingPractice–GroupWorkGivethestudentsthehandouttohelpthemorganizethemeeting.Slide1YouareanewprojectteamwhoallworkforaEuropean-basedinternationalmanufacturingcompany.Yourobjectiveistoupgradetheinformationsystemsthroughouttheorganization.Thisisthefirstmeetingandhasbeenarrangedtoagreeaclearprojectdefinitionandtofixdatesforfutureprojectplanningmeetings.PPT15-Slide2Thefollowingjobrolesareinthemeeting:A)ProjectLeaderB)HardwareEngineerC)SoftwareEngineerD)InformationManagerTheprojectleader(a)knowseveryoneelseHowevertheotherpeoplehavenevermeteachotherTeachingInstructionsBusinessMeeting-24/4StudentHandoutforGroupMeetingMemorandumFrom:ProjectLeaderTo:HardwareEngineer,SoftwareEngineer,andInformationManagerSubject:I.T.Project–EuropeanTaskForceIamlookingforwardtoourfirstmeetingnextFridayat14:00.Ihaveputtogetheraprovisionalagendaforthemeetingsothatyouknowwhattoexpect.AGENDA1.ProjectObjectives2.ProjectsDefinition3.MajorRoles4.ScheduleforplanningmeetingsIwouldexpectthisfirstmeetingtolastaroundtwohours.Pleaseletmeknowifyouwillbearrivingintimeforlunch.