BearingpointPowerpointTraining（英文版）

ATouchforEyesHowtoUseVisualEffectstoSupportYourPresentationAPowerPointTrainingMaterialReportNamePage2CourseObjectives-PrefaceBeforethecourse,Iwanttostressontwothings:First,I’mnotanartist,soIdon’tteachyouaesthetics;Second,I’mnotanadvertisementdesigner,soIdon’tteachyoudrawingfancypictures,and,asaconsultantinstead,Istronglyopposetopresentsuper-fancyslidestoclientsbecauseitwilldistracttheirattentiononthecontents.AllwhatIteachareskills,rules,processes,etc.,whichhelpyoutoeffectivelyandaccuratelycommunicateideas.Afterthecourse,youwillbeableto:nDrawthePowerPointslidesmoreefficientlynProducemeaningful,impressiveandcommunicablepresentationsBasicConceptsReportNamePage4The“CommonSenses”nThesenseofefficiencynThesenseofspacenThesenseofprocessReportNamePage5Theslidedrawingcouldbedividedintomanysmallactions,andefficiencycomesoutofeachactionThesenseofefficiencyThesenseofefficiencyHowlongdoesittaketocopyanobject?Theprototypeandthenewonemustbealigned.Method1Method2SelecttheObjectPresstheCopy&thePasteButtonMovethecopiedoneawayfromtheoriginoneSelectthealigncommandinDrawMenuEstimatedtimeforcompletion:16secondsSelecttheObjectHoldtheShiftandCtrlbutton,andatthesametimemovetheobjecttodesiredplaceEstimatedtimeforcompletion:2secondsCanyoutellthedifference?-14seconds.Ah!Just14seconds,itdoesn’tmatter.Butwhenaddedtogether,itdoesmatter:Copyisaverycommontypeofactioninslidedrawing,usuallywewillexpect20orabovesuchactionshappeninginoneslideofmediumcomplexity.So14seconds’differencemeans280secondsinoneslideand28000secondsina100-pagereport,i.e.near8hours.Andthisisjustonetypeofmanyactions.ReportNamePage6Whatdoesitimply?ThesenseofefficiencyThesenseofefficiencyFindthemostefficientwayforEACHACTIONandbearthisinmindthroughthewholecourseofproductionReportNamePage7Itislikebuildingahouseinagivenland.Don’twasteit,butdon’toveruseitThesenseofspaceThesenseofspacenThedash-boxisthemaximumspacewecanuseinthistemplate.Withinthisborder,wemustkeepallobjectsbalancednPleasecomparetheslidesabove.Whichonelooksbetter?ReportNamePage8SothinkaboutthewholepictureinmindbeforedrawingThesenseofspaceThesenseofspacenThingsyoumustmeditateonbeforedrawingaslide:nHowmanymessagesyouwantdeliverinthisslide?Inwhatorder?(Soyouknowwheretoputtheobjects)nHowmanycharts,tables,picturesIwillputintheslide?(SoIwillhaveideasoftheobjectsizes.WhenyoubecomeadeftPowerPointuser,youwillhavethesenseofthesizeofeachobjectasthewholepictureformedinyourmind.Iftherearetoomanyobjectsinoneslide,trytodivideittotwo.)nIsitlikelythatIwilladdsomethingtotheslidelateron?(SoMaketheslideexpandable,i.e.deliberatelyleavesomespacesontheslide,butkeepitbalanced.Seetheexamplebelow.)nAnddrawingasketchisagoodtoolforstartReportNamePage9Howtodrawachartlikethis(Ademonstration).Noideatostartwith?Withagoodprocess,you’llneverafraidofitThesenseofprocessThesenseofprocessPanteneJiehuaNewBrandRejoiceHead&ShouldersUlanWhisperArielTideJVBrandsCrestProfessionalMarketingSafeguardZestCamayMarketingDirectorMarketingDirectorMarketingDirectorMarketingManagerMarketingManagerLaundryHaircareToothpaste/SoapSkincare/PaperVacantGeneralManagerCategoryGeneralManager*VacantGeneralManagerCategoryVicePresident*AssistantBrandManager,2-5perBrandMedia&CommercialProductionMarketingManagerCEOLocalizedMarketingOrganizationSchoolProgramGroupNursesforSchoolProgramReportNamePage10Likemanagingabusiness,achangeinprocesswilldramaticallyimprovetheperformanceThesenseofprocessThesenseofprocessnYoudon’tneedtotype300letterspersecond;andyoudon’tneedtoimproveyourcursorspeed.YetyoucanimprovetheefficiencyoftheproductionandtheappeOwncompanynceoftheslidestogreatextentnAgoodprocesscan:nReducetheproductiontimebyhalfandtwothirdsnEnsuretheslideswellbalancednMakeiteasiertomakechangesReportNamePage11AnotherveryveryveryimportantsenseDon’tforgettoSAVEWhenyoucompleteaslideOrwhenyoucompleteacomplexobjectEssentialSkillsReportNamePage13TheskillsherearethoseusedmostfrequentlyinPowerPointnCustomizeYour“Desktop”nUseShortcutsnMoveandCopynSelectnSwitchOrdernFormatTextsnFormatLinesnFormatObjectsReportNamePage14Whyyouneedtocustomizeyour“desktop”nThe“Desktop”hereistheinterfacebetweenyouandthePowerPoint.Thepurposeofcustomizing“desktop”istomakeitacomfortableenvironment,soweareabletoreducetheinterferencetoyourworktothelowestlevelnHowtocustomizethe“desktop”:OntheMenuBar,SelectTools-Customize,thenpressCommandTable.MovetheiconstotheactivetoolbarsCustomizeYourCustomizeYour““DesktopDesktop””ReportNamePage15CustomizeYour“Desktop”-IconsIfrequentlyuseRotatetoolsPickupandapplyformatGroupandungroupOrdertoolsColortoolsIndenttoolsChangeFontSizeFontFormattingZoomBulletsRulerTextAlignToolsFontFontSizeMostFrequentlyUsedShapesNewTextBoxLineFormattingToolsShadowToolsAlignToolsCustomizeYourCustomizeYour““DesktopDesktop””ReportNamePage16Customizeyour“desktop”-DefaultfilenWhenweopenanewdocumentinPowerPoint,itnormallybringsupablankpage.Inordertoshapeittoourdesiredformat,wemustdoalotofworktoformatthedocument.CanwestoreOwncompany’sstandardformattothePowerPoint?Yes,wecan.DeterminetheformatintheSlideMaster,thenpressSaveAs,int