How-to-prepare-and-deliver-a-presentation

HowtoprepareanddeliverapresentationRobertoCipollaDepartmentofEngineering~cipolla1.Theproblem?EffectiveCommunicationWhatdoyouwanttoachieve?•Educateandinform•Inspire/interestandpersuade•Entertain•MustgrabandholdattentionReinforcewithVisualizationAudienceretainmoreifhearandseeReinforcewithVisualizationAudienceretainmoreifhearandseeRecall(%)HearandSee102030405060SeeHearFearofpublicspeaking•PublicSpeaking•Heights•Insects•FinancialProblems•DeepWater•Sickness•Death•Flying•Loneliness•DogsOutline•Preparation•Structureofthepresentation•Visualaidsandslides•Practiceanddelivery2.PlanningandPreparationPlanning•Purpose-whyandwhat?•Audience–whoandwhere?Planning•Knowyoursubject•Developatheme•Listthekeyconceptsandpointstoconvey•Begintothinkaboutwaysofillustratingthekeypoints•Maxof1slideperminute,4keypointsin45minutepresentation3.StructureofpresentationTheStructure•Opening–Tellthemwhatyouaregoingtotellthem•Body–Tellthem•Summary–TellthemwhatyoutoldthemStructure-openingStructure-opening•Needastrongbeginning•Fewsecondstoconvinceaudience:–Iwillnotwasteyourtime–Iamwellorganized–Iknowwhoyouare–IknowmysubjectStructure-opening•Introduceproblemtobeaddressedandcontext•Statepurpose,scopeandmainmessage•GiveoutlineofpresentationStructure–mainbody•Makeastoryboard•Breakupwitheachsectionmakingakeypoint•Presentincrementally,conciselyandinlogicalorder•IllustratewithclearexamplesandvisualaidsStructure–mainbody.Structure-closing•Musthaveaclearendtotalk•Briefandsimplesummaryofmainpoints•Reinforcethemainmessage•Putincontextofthe“bigpicture”4.VisualAidsSlides•Header–headlineformainpoint•Body-onepoint,keepitsimple-don’tovercrowdwithbulletsanddetailsSlides-tellstorywithpictures•Illustratewithimagesandanimationstoexplaindifficultpointsandgenerateinterest.Slides-tellstorywithpicturesExample–multiviewstereoExampleExampleExampleExampleSlides-fontsandcolours•Chooselegibletypeandsize(8Hrule)Arialand32ptArialand28ptArialand20ptEdwardianand32ptEdwardianand28ptEdwardianand20pt•ColourcombinationsSlides–useequationssparingly5PracticeandDeliveryTalk,don’tread!YouhaveseveralchoicesforhowyoudeliveryourspeechMemorizingtheSpeech+allowseyecontact-difficultforlongspeeches-roomforprecisionerrors-noroomforimprovisingReadingFromaText+ensuresprecision-doesnotsoundnatural-noroomforimprovising-hinderseyecontactWingingIt+soundsnatural-hasmuchroomforerrorSpeakingFromSlides+insuresorganization+allowseyecontact+allowsimprovising-someroomforerrorDon’tloseaudience•Keepaudienceinformedaboutwhatyouaredoingandwhy?•SummarizepointsyouwouldlikethemtogoawaywithDealingwithnervousness•Allaccomplishedpublicspeakersfeelnervousbeforetalks–adrenalinhelps!•Bewell-prepared:–Rehearsewithfriends–Makesurepresentationiswellstructured–Arriveandsetupearly•Duringpresentation:–Memorizeopening–Smile,breathdeeply,slowdownandpauseThoushaltnotbeneatThoushaltnotwastespaceThoushaltnotcovetbrevityThoushaltcoverthynakedslidesThoushaltnotwritelargeThoushaltnotusecolorThoushaltnotillustrateThoushaltnotmakeeyecontactThoushaltnotskipslidesinalongtalkThoushaltnotpracticeHowtogiveabadtalkAlwaysfinishwithsummaryQuestions6.SummarySummary•Beforeyoustartpreparingyourtalk–Knowyouraudienceandselectthemessage•Structureandpreparationofslides–Selectkeypoints–Organizecontent-Keepstorysimple–Usevisualaids•Rehearse,rehearse,rehearse•Givingthetalk–Grabandholdaudience’sattention“Itusuallytakesmorethanthreeweekstoprepareagoodimpromptuspeech”MarkTwainReferences•Goodtalksmotivateaudiencetoinvestigatefurther.Givelinkstomoreinformation.••SimonPeyton-Jones