如何利用PPT提高效率(英)

ATouchforEyesHowtoUseVisualEffectstoSupportYourPresentationAPowerPointTrainingMaterialReportNamePage2CourseObjectives-PrefaceBeforethecourse,Iwanttostressontwothings:First,I’mnotanartist,soIdon’tteachyouaesthetics;Second,I’mnotanadvertisementdesigner,soIdon’tteachyoudrawingfancypictures,and,asaconsultantinstead,Istronglyopposetopresentsuper-fancyslidestoclientsbecauseitwilldistracttheirattentiononthecontents.AllwhatIteachareskills,rules,processes,etc.,whichhelpyoutoeffectivelyandaccuratelycommunicateideas.Afterthecourse,youwillbeableto:„DrawthePowerPointslidesmoreefficiently„Producemeaningful,impressiveandcommunicablepresentationsBasicConceptsReportNamePage4The“CommonSenses”„Thesenseofefficiency„Thesenseofspace„ThesenseofprocessReportNamePage5Theslidedrawingcouldbedividedintomanysmallactions,andefficiencycomesoutofeachactionThesenseofefficiencyThesenseofefficiencyHowlongdoesittaketocopyanobject?Theprototypeandthenewonemustbealigned.Method1Method2SelecttheObjectPresstheCopy&thePasteButtonMovethecopiedoneawayfromtheoriginoneSelectthealigncommandinDrawMenuSelecttheObjectHoldtheShiftandCtrlbutton,andatthesametimemovetheobjecttodesiredplaceEstimatedtimeforcompletion:16secondsEstimatedtimeforcompletion:2secondsCanyoutellthedifference?-14seconds.Ah!Just14seconds,itdoesn’tmatter.Butwhenaddedtogether,itdoesmatter:Copyisaverycommontypeofactioninslidedrawing,usuallywewillexpect20orabovesuchactionshappeninginoneslideofmediumcomplexity.So14seconds’differencemeans280secondsinoneslideand28000secondsina100-pagereport,i.e.near8hours.Andthisisjustonetypeofmanyactions.ReportNamePage6Whatdoesitimply?ThesenseofefficiencyThesenseofefficiencyFindthemostefficientwayforEACHACTIONandbearthisinmindthroughthewholecourseofproductionReportNamePage7Itislikebuildingahouseinagivenland.Don’twasteit,butdon’toveruseitThesenseofspaceThesenseofspace„Thedash-boxisthemaximumspacewecanuseinthistemplate.Withinthisborder,wemustkeepallobjectsbalanced„Pleasecomparetheslidesabove.Whichonelooksbetter?ReportNamePage8SothinkaboutthewholepictureinmindbeforedrawingThesenseofspaceThesenseofspace„Thingsyoumustmeditateonbeforedrawingaslide:„Howmanymessagesyouwantdeliverinthisslide?Inwhatorder?(Soyouknowwheretoputtheobjects)„Howmanycharts,tables,picturesIwillputintheslide?(SoIwillhaveideasoftheobjectsizes.WhenyoubecomeadeftPowerPointuser,youwillhavethesenseofthesizeofeachobjectasthewholepictureformedinyourmind.Iftherearetoomanyobjectsinoneslide,trytodivideittotwo.)„IsitlikelythatIwilladdsomethingtotheslidelateron?(SoMaketheslideexpandable,i.e.deliberatelyleavesomespacesontheslide,butkeepitbalanced.Seetheexamplebelow.)„AnddrawingasketchisagoodtoolforstartReportNamePage9Howtodrawachartlikethis(Ademonstration).Noideatostartwith?Withagoodprocess,you’llneverafraidofitThesenseofprocessThesenseofprocessMarketingOrganizationPanteneJiehuaNewBrandRejoiceHead&ShouldersUlanWhisperArielTideJVBrandsCrestProfessionalMarketingSafeguardZestCamayRandallBeardMarketingDirectorReneCoMarketingDirectorKenDoiMarketingDirectorRobinOxendineMarketingManagerPeterFoystonMarketingManagerLaundryHaircareToothpaste/SoapSkincare/PaperVacantGeneralManagerBradCasperGeneralManager*VacantGeneralManagerVirginiaLeeVicePresident*AssistantBrandManager,2-5perBrandMedia&CommercialProductionMarketingManagerDimitriPanayatapolousSchoolProgramGroupNursesforSchoolProgramLocalizedReportNamePage10Likemanagingabusiness,achangeinprocesswilldramaticallyimprovetheperformanceThesenseofprocessThesenseofprocess„Youdon’tneedtotype300letterspersecond;andyoudon’tneedtoimproveyourcursorspeed.YetyoucanimprovetheefficiencyoftheproductionandtheappeOwncompanynceoftheslidestogreatextent„Agoodprocesscan:„Reducetheproductiontimebyhalfandtwothirds„Ensuretheslideswellbalanced„MakeiteasiertomakechangesReportNamePage11AnotherveryveryveryimportantsenseDon’tforgettoSAVEWhenyoucompleteaslideOrwhenyoucompleteacomplexobjectEssentialSkillsReportNamePage13TheskillsherearethoseusedmostfrequentlyinPowerPoint„CustomizeYour“Desktop”„UseShortcuts„MoveandCopy„Select„SwitchOrder„FormatTexts„FormatLines„FormatObjectsReportNamePage14Whyyouneedtocustomizeyour“desktop”CustomizeYourCustomizeYour““DesktopDesktop””„The“Desktop”hereistheinterfacebetweenyouandthePowerPoint.Thepurposeofcustomizing“desktop”istomakeitacomfortableenvironment,soweareabletoreducetheinterferencetoyourworktothelowestlevel„Howtocustomizethe“desktop”:OntheMenuBar,SelectTools-Customize,thenpressCommandTable.MovetheiconstotheactivetoolbarsReportNamePage15CustomizeYour“Desktop”-IconsIfrequentlyuseCustomizeYourCustomizeYour““DesktopDesktop””TextAlignToolsChangeFontSizeFontFormattingZoomOrdertoolsPickupandapplyformatFontSizeFontRotatetoolsGroupandungroupMostFrequentlyUsedShapesColortoolsNewTextBoxIndenttoolsLineFormattingToolsBulletsShadowToolsRulerAlignToolsReportNamePage16Customizeyour“desktop”-DefaultfileCustomizeYourCustomizeYour““DesktopDesktop””„WhenweopenanewdocumentinPowerPoint,itnormallybringsupablankpage.Inordertoshapeittoourdesiredformat,wemustdoalotofworktoformatthedocument.