letter英文书信书写格式

FormatsoflettersTypesoflettersUsefulPatternsAssignmentCONTENTSIntroductionTypesofCorrespondence•Calls•Letters•Fax•EmailsMostfundamentalQuestions:2.Howareallthesepartsarrangedandhandled?1.Whatmakesupaletter?StructureAnalysisDateSalutationBody4thMarchDearMr.White,Iamwritingtoaskforasickleaveofthreedays,startingfromtodayto6thMarch,bothdaysinclusive.Ienclosethedoctor’scertificateandhopethatyouwillgrantmetheleave.Yoursfaithfully,SimonLiClosingSignatureHowmanypartsarethereinaletter?Therearefiveparts:1.Date:日期2.Salutation:称呼语3.Body:正文4.Closing:结束语(可省略）5.Signatureofthewriter:签名structureDateSalutation,BodyClosingSignaturestructureDateSalutation,BodyClosingSignatureMay11,2013structureDateSalutation,BodyClosingSignatureIfyouknowthenameandthetitleIfyoudon’tknowthename,title,genderDearSir,DearMadam,DearSir/Madam,DearMr.Smith,DearMrs.Wang,DearMs.Lee,DearRoseDearJackstructureDateSalutation,BodyClosingSignatureBodyofLetteristhemostimportantofallintheEnglishletters.IntheEnglishletter,weshoulddirectlytellthereceiverwhoyouareandtheaimofthisletter,andthenfollowedbyyoursituation,requestandsuggestion.structureDateSalutation,BodyClosingSignatureHowaletteriscloseddependsonhowitisopenedDearSir,DearMadam,DearSir/Madam,YoursfaithfullyDearMr.Smith,DearMrs.Wang,DearMs.Lee,Yourssincerely,Yourstruly,Sincerelyyours,DearRoseDearJackYoursYoursalwaysLove(informal,closefriends)structureDateSalutation,BodyClosingSignatureJohnSmithTypesofwritingpersonallettersbusinessletterslettersformalinformalmoderate•Formallanguage:employmorethirdpersonandtermsavoidcontractionsandhesitationfillers•Informallanguageismoreusedinpersonaldiary,lettersorstories.employmorefirstandsecondperson.InvitationlettersApplicationlettersBusinesslettersInvitationlettersSampleReadingMay14,2013DearSirs,ThisistoadvisethatwearegoingtoholdanExportCommoditiesFairinShanghaifromMay1sttoMay15th,2008.Agreatvarietyofsamples,newlydesignedbyourmanufacturers,willbeonexhibition.WetakepleasureininvitingyoutocometotheFair.Pleasefaxthedateofyourarrival,enablingustomakethenecessarypreparations.Yoursfaithfully,ChenMing•Ainvitationlettershouldatleastinclude:–Thecontentoftheinvitation–Whytoinvite–Thedetailsoftheinvitation:time,date,address,thepeopleinvolved,etc.UsefulPatternsThefollowingaresomesentencepatternscommonlyusedininvitationcardsorinvitationletters.1.I’dlike...tocometodinner.2.Wewouldbeveryhappyifyoucouldcometo3.I’mwritingtoinviteyouto…4.MayIhavethehonorofyourcompanyatdinner?5.Wesincerelyhopeyoucanattend...UsefulPatterns6.Thereceptionwillbeheldin...,on...7.Wethoughtitwouldbepleasanttohavesomeofourfriendstocelebrate...8.Pleaseconfirmyourparticipationatyourearliestconvenience.9.Pleaseletmeknowassoonaspossibleifyoucancomeandtellmewhenyouwillbeabletodoso.10.We’llbeawaitingyourarrival.Applicationletters1.Applyingforajob2.Applyingforadmissiontoacollege/graduateschoolApplicationlettercan:•Properlyintroduceyou•Highlightyourmostrelevantqualifications•Explainwhatyourresumecan't•Showthatyou'veresearchedthecompany•Demonstrateyourwrittencommunicationskills•ConvincetheemployertograntyouaninterviewWaysofopening•Touseatopicthatshowsyouhavelearnedsomethingaboutthecompany.•Tomakeastatementoraskaquestionthatfocusesattentiononthereader’sneedsthatthewriterseekstofill.•Ifyoulearnofapossibilitythoughacompanyemployee,youcanmentionhis/hernameintheopeningsentence.SampleopeningIamrespondingtoyouradvertisementintheDoePostinvitingapplicationsforapositioninchemicalengineering.IamcurrentlyaresearchchemistforJohnson'ChemicalCorporation,whereIenjoymywork,butIwouldpreferparticipatinginyourresearchprogramonnewplastics.Sampleopening2Willyoupleasereviewmyqualificationsforworkinyourtrainingprogram?Mythorougheducationandrelatedexperiencehavepreparedmeforanentry-levelpositionintheaccountingdepartment.MiddleparagraphsinformationYouarelikelytopresentfactsfrom3backgroundareas:•education•experience•personaldetailsMiddleparagraphs•Convincetheemployerthatyouarequalifiedforthejob.•Interpretthefactsintheresumeanddemonstratethatyoureducationalpreparation,workexperienceorspecialqualificationsarerelevanttothejob.•Emphasizetwoorthreeofthemostimportantachievementsorqualitiesthatmakeyouspecial.•Mentionsomespecialknowledgeyouhaveaboutthecompanyoryourunderstandingofthejobrequirements.•IhavejustgraduatedfromtheComputerDepartmentofQinghuaUniversity.IhavedonewellinallthesubjectsandIamespeciallygoodatComputerProgrammmingandEnglish.IcanreadsciencebooksinEnglishanddosomewritinginEnglishaswell.Besides,IknowalillteSpanish.Close—drivefortheappropriateaction•Askforaninterview,referencecheckorfurthercorrespondence.•Giveyourphonenumberand/oraddress(ore-mailaddress).SampleClose1•Iamconfidentthatmyqualificationsandexperiencewillbeofbenefittoyourorganizationandwouldappreciatetheopportunitytointerviewwithyouataconvenienttime.Imaybereachedat0411-87654321.SampleClose2•Referencesontheenclosedresumewouldbegladtocommentonmyaccountingeducationandexperience.Pleasecallat0411-87654321sowecandiscussthepossibilityofmyjoiningtheauditstaffofABC.BUSINESSLETTERAbusinesslett