make-a-presentation

MakeapresentationWhatisagoodpresentationGoodPresentationisallabouthowtoConnect,ImpressandInfluencetheaudiencesImpressProceduresAnalyzeyouraudiences’needsChooseappropriatemediatoolsRehearsalMakeapresentationReviewandimproveMediatoolsBrainstorming&MindmapImindmapOpenmindPowerPointPreparingaPowerPointSlidePresentation1.PrepareanOutlineofthePresentation2.GoodSlideLayout3.BadSlideLayout4.Fonts5.Color6.Background7.Graphs8.SpellingandGrammar9.Conclusions10.QuestionsGoodSlideLayoutIntroductionGuidingPrincipleofPresentation3StepsforDevelopingaPresentation5KeysforDeliveringaPresentationMorethanaPresentationPracticeMakesPerfectContentEssencesofGoodPresentation1.Makegoodpreparation2.Brushupdeliveryskill3.Makeuseofvisualaids4.ReinforceQ&Ahandlingskills5.TransformanxietyintoenergySummaryof3StepsforDevelopingaPresentationStep1:ForDevelopingAPresentationKeyElementsWhatisitSample/DescriptionEngageHowdoIplantoengagetheaudience(captivatingopening)TellingastoryAskingtheaudienceaquestionMakingastatementUsinghumorQuotePurposeWhyamIheretoday“Goodmorning,Iamheretodaytotalktoyouabouttheimportanceof…”ProcessWhatisgoingtotakeplaceduringthepresentation(howyouaregoingtoproceedduringthepresentation)“Tobeginthemeeting,Iwouldliketotakeafewminutestointroduceourteam,thenIwillreviewmyunderstandingoftheissues…IWelcomeyourcommentsandinputthroughoutthemeeting…”PayoffStatementWhatisthebenefitofthispresentationtomyaudience“Thebenefitofourtimetodayistoprovideyouwithanopportunitytoexamineourvariousrecommendationssothatyoucanmakeaninformeddecisiononhowwecanbestsupportyourteam”.CalltoactionWhatactiondoIwanttheaudiencetotakeasaresultofmypresentation“Aftertoday’spresentation,Iwouldliketoobtainyourcommitmenttomoveforwardwiththeimplementationscheduleforyourdepartment”.Step2:ForDevelopingAPresentationKeyElementsWhatisitSample/DescriptionKeyPointsSummaryWhataretheKeyPointsmyaudienceshouldremember(summarizetheessenceofthekeypoints”“Intoday’spresentation,Ihavecoveredthreekeypointsrelatedto……..Ispokeaboutcostsavingandstepsyoucantaketoprotectnextyear’sbudget………Ithendescribed….Finally,Iintroduced……Ifyouseethebenefitofthisapproach….,Iwouldliketomeetnextweektofinalizeanagreementandtoimplementthefirststageofthisplan…Remember,customersperceivehowyou’reyourcompanyismanagedbyhowwelltheyaretreated.Whatquestionsdoyouhave”.FinalCalltoActionWhatactiondoIwanttheaudiencetotakeasaresultofmypresentationCaptivatingCloseWhatclosingremarkswillcaptivatemyaudience(tietothe“captivatingopen”&transitionthefocusfromcontenttoquestionstheaudiencemighthaveaboutyourpresentation)Step3:ForDevelopingAPresentationKeyElementsWhatisitSample/DescriptionKeyPointsSummaryWhataretheKeyPointsmyaudienceshouldremember(summarizetheessenceofthekeypoints”“Intoday’spresentation,Ihavecoveredthreekeypointsrelatedto……..Ispokeaboutcostsavingandstepsyoucantaketoprotectnextyear’sbudget………Ithendescribed….Finally,Iintroduced……Ifyouseethebenefitofthisapproach….,Iwouldliketomeetnextweektofinalizeanagreementandtoimplementthefirststageofisplan…Remember,customersperceivehowwellyourcompanyismanagedbyhowwelltheyaretreated.Whatquestionsdoyouhave”.FinalCalltoActionWhatactiondoIwanttheaudiencetotakeasaresultofmypresentationCaptivatingCloseWhatclosingremarkswillcaptivatemyaudience(tietothe“captivatingopen”&transitionthefocusfromcontenttoquestionstheaudiencemighthaveaboutyourpresentation)3StepsForDevelopingAPresentationonBungeeJumping1.Istheresomethingyoucouldsaythatmightgrabourattention?“Howmanyofyouhaveevertriedbungeejumping…”2.Telluswhatyouaregoingtotalkabout.“I’vedecidedtotalktoyouhowgreatthisexperienceis”3.Telluswhywemightbeinterested“ThereasonIthoughtyoumightbeinterestedbecauseeveryoneneedstobreakthroughyourself….4.Tellusthetwoorthreepointsyouwantustoremember:“Thereare3benefitsofdoingbungeejumpingthatIwouldliketosharewithyou.First,Iwouldliketotellyoumystory……….”5.Sumupwhatyouhavetoldus“So,insummary,bungeejumpingisthemostexcitingactivityyoucanevertrybecause…”6.Whatwouldyoulikeustodoasaresultoftheinformationyouhaveprovided?“Iencourageyoutotryonceinyourlifetime…”7.Thankyou.Key1:MakeGoodPreparationWhyWhoWhenWhereWhat–MainContentHow–ApproachwithWhat-VisualAidsObjectiveNeedsofaudience(whatisitforme)AudienceprofileAudiencequantityDateTimeDurationVenueEnvironmentLayoutOpeningMainbodyClosingAnticipatedquestionsMethodologyStyleLanguageRundownSetupStationeriesHandoutActivitiesmaterialsFacilities/equipmentElementsforPreparation:6W+1HBasicPreparationStrategy1.Knowyouraudience2.ManageTime3.TheimportanceofstructureToolsPowerPointMindmapIMindMapOpenmindVerbalSkillsTone&InflectionVarythetone/pitchofyourvoice,avoidmonotoneArticulationCarefulpronunciationofindividualsoundsVolumeAvoidtoomuchloudnessorsoftnessTempoCadence,pausewhennecessaryPaceFordifferenttopicsdifferentpaceispresentedWordingAligntoaudience,avoidvulgarity/jargonNon-verbalSkills:BodyLanguageHead-Eye-Mouth:-Head-FaceHands&Arms-Hand-Arm-LegBody-Movements-GestureEyeContact-Holdeyecontactwithanaudiencefor3seconds3Zones-Zone1:HeadtoWaist-Zone2:WaisttoFlo