businessmeeting商务会议

BusinessEnglishGloriaObjectiveLearntheskillsofconductingofameetingineachstep,includingbeginningameeting,duringameetingandconcludingameeting.Knowhowtoprepareabusinessmeetingeitherasanorganizerorparticipant.BusinessEnglishIGeneralIntroduction:FourTypesofBusinessMeetings一、行政型会议(AdministrativeMeeting)。它是商界的各个单位所召开的工作性、执行性的会议。例如，行政会(executivesession)、董事会(boardmeeting)，等等。二、业务型会议(business/operationmeeting)。它是商界的有关单位所召开的专业性、技术性会议。例如，展览会(exhibition)、供货会(supplymeeting)，等等。三、群体型会议。它是商界各单位内部的群众团体或群众组织所召开的非行政性、非业务性的会议，旨在争取群体权利，反映群体意愿。例如，职代会、团代会，等等。四、社交型会议。它是商界各单位以扩大本单位的交际面为目的而举行的会议。例如，茶话会、联欢会，等等。BusinessEnglishIGeneralIntroductionAllbusinesseshavemeetingstoshareinformation.Someareinformal–aroundthe“break”tableManyareformal–ameetingiscalled,peoplegatheratanappointedspot,thereisaleader,minutesarewritten,andtherearerulesfordiscussion.Thelargerthegroup,themoreformalthemeetingstructureis.BusinessEnglishIGeneralIntroduction:MeetingForms圆桌会议round-tableconference视频会议videoconference电话会议teleconferenceBusinessEnglishIIVideoClip&DiscussionWhatisabusinessmeeting?BusinessEnglishIIITermsAgendaAmendmentsMotionSecondamotionAdjournParliamentaryProcedure议会程序修正附议/补充意见动议/议案休会议事日程BusinessEnglishIIITermsRefertoacommitteeRisingvoteVoicevoteSecretballotRollcall提交给委员会起立表决点名不记名投票口头表决BusinessEnglishIVHowtoHoldaBusinessMeeting☻Section1DefinitionAmeetingisagroupofpeoplewhoaregatheredforasharedpurpose.A.Thekeytoagoodmeetingisplanning.B.Plannedmeetingshavevaluetoallmembers.C.Themainreasonsmeetingsareheldareto:1.Carryouttheaffairsofanorganization.2.Presentinformation.3.Solicitdifferentopinionsandworkoutthedifferences.4.Getagreementongoals.5.Briefmembersbeforeactionistaken.6.Organizemembersintoworkgroups(committees).BusinessEnglish1.Determinetheoverallpurposeofthemeeting.2.Identifybusinesstobeactedon.a.sometopicdetailforeachheadingb.Includeamountoftimeeachtopicisexpectedtolast3.Setadateandtimeforthemeeting.Stepstoplanningameetinginclude:BusinessEnglish4.Selectaconvenientlocationwithappropriateequipment.5.Assignresponsibilitiestodifferentmembers.6.Developanagenda(orderofbusiness)andsendittoallmembers.7.Planforfollow-throughandassessmentafterwards.Stepstoplanningameetinginclude:BusinessEnglishAgenda:theplanthatliststheeventsoritemsinameeting.1.Commonitemstoinclude:a.Calltoorder.b.Minutesfromthelastmeetingheld.c.Officerreports.d.Specialreports.e.Committeereports.f.Unfinishedbusiness.g.Newbusiness.h.Adjournment.2.Whentheagendaishandedouttoallmembers,itshouldincludea.Meetingstarttime.b.Meetingendtimec.LocationBusinessEnglish☻Section2Parliamentaryprocedure:Acertainsetof“rules”knownasparliamentarylaworRobert’sRulesofOrderthatisusedtomaintainorderinameeting.Themainpurposesofparliamentarylawareto:Focusononeitematatime.Extendcourtesytoeveryone(alloweveryonetospeak).Observetheruleofthemajority.Ensuretherightsoftheminority.BusinessEnglishCommonVotingMethodsVoicevote–saying“Aye”or“No”Raisingvote–standingorshowofhandsSecretballot–writtenballotRollcall–secretarypollsmembersBusinessEnglishMainmotion:usedtoobtaingroupapprovalforanewprojectorsomeothercourseofaction1.“Imovethat”….arethethreewordsusedtobeginamainmotion2.Wheneverpossible,include:Who·WhenWhat·Where3.Shouldalwaysbestatedintheaffirmativeform(proposingsometypeofaction).4.Allmainmotionsneedasecondbeforetheycanbevotedupon.(“Isecondthemotion.”)BusinessEnglish5.Afteranitemismovedandseconded,thereistimeforadiscussionofthemotion.AllpersonswishingtospeakmustberecognizedbythechairpersonThepersonintroducingthemotionspeaksfirst.Allmembershavetherighttospeakaboutthemotion.Noonecanspeakasecondtimeuntilallwhowanttospeakhavespokenafirsttime.Speakerscanonlyspeakaboutthemotionthatisbeingdiscussed.BusinessEnglishAmendmentsareusedtochangeorimproveamotion.1.Threewaystoamendamotioninclude•byaddition•bysubstitution•bystrikingout2.“Imovetoamendthemotionby....”Afteranamendmenthasbeenoffered,itrequiresasecond.BusinessEnglishDelayingactiononthemotionunderconsideration1.Topostponedefinitely–postponetoaspecifictime.(“Imovetopostponethemotionuntilthenextmeeting.”)2.Torefertoacommittee–referstoacommitteeforfurtherstudy.(“Imovetoreferthistoacommitteetoclarify....”)BusinessEnglishMotiontoAdjournAmotiontoadjournisusedwhenitistimetocloseameeting.(“Imovetoadjournthismeeting.”)Itmustbeseconded.BusinessEnglish☻Section3StepstoCarryThroughaMainMotionA.Obtainthefloor/STATINGTHEMAINMOTION1.Membershouldrise2.Addressthechair3.WaituntilthechairrecognizesthememberB.Statingthemotion:1.Alwaysstartwiththephrase:“IMOVETHAT...2.Wheneverpossible,includethefollowingcomponents:Who,What,Where,When3.Shouldalwaysbestatedintheaffirmativeform(Proposingsometypeofaction)BusinessEnglishC.ChairpersonshallASKFORASECOND1.Thememberproposingthemotionmaynotsecondit.2.Ifthereisnotasecond,thechairwillannouncethat“Themotionislostforwantofasecond.”D.Ifseconded,thechairpersonshallRESTATETHEMOTIONANDDECLARETHEMOTIONOPENFORDISCUSSION:Ithasbeenproperlymovedandsecondedthat..........Thefloorisnowopenfordiscussion.”☻Section3StepstoCarryThroughaMainMo