BEC写作培训课程-2

剑桥商务英语（BEC）考试写作培训课程（二）西南财经大学张玮(副教授/博士/硕士生导师）商务便条（一）应试要求（1）字数一定要控制在40－50以内，多字或少字都可能会扣分。（2）一定要完成题目所指定的3项任务（一般为3项）。（3）根据写信人和收信人的关系和要求写的内容判断使用语气的正式程度。（4）商务便条主要是公司内部交流，上级给下级写，语气不必特别正式，下级给上级写，最好采用正式语气。给平级同事写信，语气也不必太正式。上级给下级安排日常工作或下级向上级请示工作，最好用正式语气。平级之间的一般交流，可以不太正式。切记不要把不正式和不礼貌混淆，不正式不代表不礼貌。无论给谁写信都要礼貌。（5）宁可用正确的简单句，也不用错误的复杂句。（6）注意单词和语法的准确性，建议不使用缩略式或者疑难词，以防出错。（7）写前打个草稿，明确格式（英文商务便条的段落开头一般靠左顶格写）和内容，写后应仔细检查。（二）基本构成商务便条一般有四个组成部分：日期、称呼、正文、签名。例如：10a.m.MissLiu,Ihavegotanurgentmeetingtoday.Pleasecontacttheapplicantstopostponetheinterviewstillfurthernotice.T.H.（三）便条类型（1）提供信息样题1：YouareamanageratanauditorscalledGolding&Co.YourcompanyhasjustmergedwithacompetitortobecomeMasonGolding.Youhavebeenaskedtoinformstaffofthechangeofname.Writeamemoof40-50words:informingstaffofthenewnametellingthemwhentostartusingthenewnameaskingstafftouseonlythenewnameafterthattime.范文（正文）1：AsaresultofourmergerwithMason&Co.,thenameofourcompanywillbechangedMasonGolding.Pleasestarttousethenewnameon1March2011.Youareremindedthatonlythenewnamecanbeusedfromthenon.样题2：Youarethetrainingmanagerofacompanywhichhaswonalargeexportorder.Youhavebeenaskedtoorganizeforeignlanguagetrainingforsomeofyourstaff.Writeamemotostaff:explainingwhythecoursesarenecessarysayingwhichmembersofstaffshouldattendannouncingwhenthecourseswillstartWrite40-50wordsonaseparatesheet.范文2：To:AllstaffFrom:theTrainingManagerDate:1March2011Subject:AForeignLanguageTrainingCourseIwasaskedtoorganizeaforeignlanguagetrainingcoursebecauseofthelargeexportorderwereceivedrecently.Itwillstarton15Marchandwilllast3weeks.Thosewhowilldealwithordersshouldattendthiscourse.常用句式：Iamwritingtotell/informyouthat….Iamwritingtoexplain….(tellyourbosswhyyoucannotattend)Iamwritingtoexpress(myregret)….常用动词：tell,notify,mention,express,inform,explain,note,report,advise,etc.（2）咨询信息样题：Youarethefactorymanagerofacarcompany.Youarewaitingforurgentlyneededcomponentsfromyourpurchasingdepartment.WriteanotetoMrGrayson,theAssistantPurchasingManager:enquiringaboutthereasonforthedelay;statingwhenthecomponentsareneeded;suggestingameetingtodiscussfuturedeliveries.Write40-50wordsonyourAnswerSheet.范文（正文）：Iamwritingtoenquireaboutthereasonofthelatedeliveryoftheorderedcomponents.WeneedthecomponentsbynextMonday.Inordertosmoothourcooperation,Isuggestthatwehaveameetingtodiscussfuturedeliveries.（3）求助与申请样题1：Youhavelostyourcalculator,andyouwanttoorderanewone.Youneedtomakeawrittenrequesttoyoursupervisor,AnnRay.WriteamemotohersayingthatyouneedareplacementexplainingwhathappenedtotheoldoneaskinghertoapprovetherequestWriteabout40-50words.范文（正文）1：Iamwritingtoapplyforareplacementcalculator.Ifoundtheoldonemissingaftertheclientmeetingyesterday.Asacalculatorisessentialtomydailywork,couldyoukindlyapprovethisrequest?样题2：Youwouldliketogotoaseminaronpresentationskills.Writeanemailtoyourlinemanager:requestingtimeoffworktogototheseminarsayingwhentheseminarisexplainingwhyyouwanttogoWrite40-50wordsonaseparatesheet.范文2：To:NickJohnsonSubject:PresentationSkillsSeminarIwouldliketoattendaseminaron3April.Itisaboutpresentationskills.SinceIhavetomakemanypresentationstocustomers,thisseminarwillbeveryuseful.Couldyoutellmeifit’spossibletotaketimeoffworktoattendthisseminar?ThanksAngela此类便条的最佳句型：MayIhaveyourpermissionto….？（4）征求意见样题：YouareaProjectTeamLeader.Youhavehadtopostponeyournextprojectmeetingbecausesomeofthemembersofyourteamwillbeabroad.Writeamemoof40-50wordstoyourprojectteam:informingthemofthepostponingandgivingthereasonstatinganewdateandtimeforthemeetingrequestingsuggestionsfortheagenda.WriteonyourAnswerSheet.范文（正文）：Iamwritingtoinformyouthatthenextprojectmeetingwillbepostponed.Becauseseveralteammemberswillbeabroadforanotherproject,wewillholdournextmeetingon6August,startingfrom10am.Pleaseletmeknowifyouhaveanysuggestionsastotheagendaofthemeeting.常用句型：Doyouhaveanysuggestionsregardingtheschedule?Iwelcomeyoursuggestionsconcerningthetimetable.常用词汇：postpone,delay,agenda,schedule,timetable,etc.（5）实施建议样题：Yourcompany’sSalesDepartmenthasaskedyoutogiveatalknextMondayonyourmostrecentproject.WriteanemailtoMrs.JayintheSalesDepartment:agreeingtogivethetalkandsuggestingatimesayingwhatequipmentyouwillneedrequestinginformationabouttheparticipants.Write40-50wordsonaseparatesheet.范文：To:AnnaJaySubject:TalkNextMondayIwouldliketogivethetalksuggestedbyyouandIthink9.30am,afterthebreak,wouldbetheperfecttime.Requiredequipment:-OverheadProject-FlipchartwithPensPleasegivemesomeinformationaboutthepeopleparticipating.Renate常用句型：Irecommend.....Whynot......Shallwe......Isuggest.......注意以下两个高频动词的常见用法：suggestsuggestdoingsth.suggestnounsuggestthatsb.dosth.recommendrecommendnounrecommendtosb.recommenddoingsth.recommendthatsb.dosth.（6）工作部署样题1：YouareHeadofResearchforaninternationalcarmanufacturer.YouhavetomakeanurgenttriptomorrowtovisitPierreBlanco,acolleaguewhoworksforasubsidiary.Writeamemoof40-50wordstoyoursecretary:tellingherwhoyouaregoingtoseeandwhenaskinghertobookflightticketsandaccommodationtellingherwhatworkyouwouldlikehertodo